Salary Range: $55–$65K CAD, based on experience
About 437
437 is a fast-growing womenswear brand recognized for elevated design, thoughtful fit, and a modern approach to apparel. As we continue expanding our wholesale business, we’re looking for a highly organized and proactive Wholesale Operations Coordinator to support operational execution across key retail partners.
Position Overview
You will coordinate the day-to-day administration of 437's wholesale orders, from product setup and purchase-order checks to shipment tracking and invoicing. Working with the wholesale, warehouse and finance teams, you will keep records accurate, track retailer deadlines and flag discrepancies early. This is a hands-on coordination role within a small team, ensuring products are set up correctly, orders move smoothly, and retailer requirements are met. The ideal candidate thrives in a fast-paced environment, enjoys building organized processes, and takes ownership of details that keep the business running.
Working within a small, collaborative team, this person will manage core workflows while also adapting to recent needs as the wholesale channel grows.
Key Responsibilities
Product Setup & Retailer Compliance
Prepare and submit wholesale product upload sheets
Maintain style number catalogues and product master data
Create and manage NRF and GS1 codes
Complete retailer product knowledge and onboarding forms
Upload UPC and product data for partners (e.g., Revolve)
Coordinate e-commerce imagery and product assets with the marketing team
Review retailer vendor guidelines and flag requirements to internal teams
Review retailer purchase orders against agreed styles, colours, sizes, quantities,
prices and delivery windows; flag discrepancies before issuing order confirmations
Issue order confirmations
Generate invoices and credit notes
Prepare carton labels and packing lists
Order physical and digital barcodes
Reformat packing lists for upload into internal systems
Maintain order discrepancy logs and coordinate resolutions with the warehouse
Support sample shipments and photoshoot sample coordination
Track retailer ship windows and cancellation dates, coordinate required labels and packing documents with the warehouse, and escape delays or compliance risks before deadlines are missed.
Tracking, Reporting & Systems
Maintain wholesale order and product trackers
Update weekly wholesale sales reports for leadership review
Monitor order progress and flag issues proactively
Cross-Functional Collaboration
Work closely with operations, finance, logistics, sales, and marketing teams
Support ad hoc operational tasks as wholesale continues to scale
Experience Required
2-5 years of experience in retail, wholesale, or operations
Apparel brand or large retailer experience is a strong asset
Advanced Excel or Google Sheets skills
Strong attention to detail and time management
Proficiency with or willingness to adopt AI platforms
Clear, professional communication skills
Experience with Shopify an asset
Experience with EDI an asset
Experience with WMS platforms an asset
What We’re Looking For
Highly detail-oriented and process-driven
Comfortable managing multiple timelines at once
Self-sufficient and solution-oriented
Strong communicator who works well across teams
Interest in apparel, retail, and brand growth
Nice To Have
Experience with EDI
Experience supporting B2B sales
Apparel industry experience
CRM experience
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📌 Wholesale Operations Coordinator (Ontario)
🏢 437
📍 Ontario