The Talent Acquisition Coordinator supports the firm’s recruitment function by coordinating and supporting the full recruitment lifecycle for Legal Support and Business Services professionals. Reporting to the Head of Human Resources, the role partners closely with hiring managers, external search firms, educational institutions, and candidates to deliver an efficient, professional, and high-quality recruitment experience. This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m.

We are currently operating under a hybrid work model, and the successful candidate will be required to work from the office a minimum of 3 days per week. Recruitment & Talent Acquisition Coordinate recruitment activities from requisition approval through to offer acceptance for legal and business services roles. Draft, post, and manage job advertisements across internal and external recruitment platforms.

Conduct initial candidate screening and phone interviews, as appropriate. Prepare interview materials, candidate profiles, evaluation forms, and related documentation. Manage candidate communications throughout the recruitment process, including interview confirmations, status updates, and follow-up.

Liaise with external recruitment agencies and search firms, including tracking candidate submissions and related terms. Act as a professional and responsive point of contact for candidates throughout the recruitment lifecycle. Assist with recruitment marketing, job posting content, employer branding materials, and career-related communications.

Support diversity, equity, and inclusion considerations within recruitment outreach and hiring processes.

Recruitment

Administration, Data & Reporting Maintain accurate recruitment records within the HRIS (BambooHR), applicant tracking system,



and recruitment files. Track recruitment activity, candidate pipelines, vacancy status, time-to-fill, source of hire, and related metrics. Prepare recruitment reports and updates for the Head of Human Resources.

Support recruitment vendor administration, agency tracking, invoices, and related documentation. Partner with HR, IT, Facilities, Marketing, and hiring managers to support a smooth onboarding experience. Support new hire orientation, integration activities, and other HR initiatives as required.

Perform other related duties and special projects as assigned. Post-secondary education in Human Resources, Business Administration, Psychology, or a related field is considered an asset. Minimum 2 years of experience in talent acquisition and recruitment coordination.

Experience supporting recruitment for professional, client-service, legal, administrative, or business services roles.

Experience managing multiple concurrent recruitment processes in a fast-paced, deadline-driven environment. Previous experience in a law firm or other skilled services environment is considered an asset. Strong understanding of recruitment coordination, candidate experience, and hiring process best practices. Proficiency with Microsoft Office, Outlook, Teams, HRIS platforms, and applicant tracking systems.

Relationship Building

Organization & Planning Recruitment processes are coordinated accurately, professionally, and in a timely manner. Candidates and hiring managers receive responsive, high-quality support throughout the process. Recruitment data, documentation, and reporting are complete, accurate, and well maintained. Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file).

📌 Temporary Remote Talent Acquisition Specialist (Toronto)
🏢 WeirFoulds
📍 Toronto