About Optima LivingFounded in 2007 by two friends inspired by their families' dementia journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada's leading senior living and continuing care providers.Today, Optima Living offers Independent Living, Assisted Living, Supportive Living, Long-Term Care, Brain Health, and Memory Care across Alberta and British Columbia. Our innovative approach includes Spark, Your Wellness, Your Way; our proprietary brain health and care model. As the only Top 10 Canadian senior living and care provider focused exclusively on Western Canada, we proudly serve more than 4,300 residents.Guided by our North Star, Let us welcome you homeTM, we are committed to People, Place, and Community. With a resident-first philosophy and a focus on innovation, we are redefining aging with purpose creating communities where seniors live with dignity, connection, and joy.Profile SummaryThe Project Coordinator plays a critical role in supporting the successful execution of multiple development and construction projects within Optima Living's growing portfolio. This position is responsible for coordinating project documentation, tracking key deliverables, maintaining project systems, and supporting communication between internal stakeholders, consultants, contractors, and external partners.Working closely with the Director of Development, the Project Coordinator helps ensure projects remain organized, compliant, and on schedule through effective administrative coordination and proactive project support.This role is ideal for a highly organized,



detail-oriented professional who thrives in a rapid-paced environment and enjoys working across multiple concurrent projects.ResponsibilitiesProject Coordination & AdministrationMaintain and update project documentation, logs, trackers, and reporting tools across multiple development projectsCoordinate and maintain RFI logs, drawing logs, permit trackers, change logs, action item lists, and closeout documentationPrepare, organize, and distribute meeting agendas, meeting minutes, and follow-up action itemsAssist with project scheduling, milestone tracking, and coordination of project deliverablesSupport permit submission processes and track approvals, renewals, and jurisdictional requirementsMaintain organized project filing systems within SharePoint, Procore, or other project management platformsCoordinate document control processes to ensure project records remain accurate and currentStakeholder & Consultant CoordinationSupport communication and coordination between consultants, contractors, vendors, and internal stakeholdersAssist in coordinating design meetings, project reviews, and consultant deliverablesTrack outstanding items and follow up with project stakeholders to ensure timely completionSupport preparation of project dashboards, status reports, and presentations for leadership and investorsAssist the Development team with procurement coordination, project onboarding,



and administrative project setupProject Tracking & ReportingMonitor project documentation and ensure records are aligned with established processes and standardsAssist with tracking project budgets, invoices, change orders, and project-related documentationSupport the Development team in preparing reports, summaries, and project updatesIdentify administrative gaps or process inefficiencies and recommend improvements where appropriateEnsure confidentiality and professionalism when handling sensitive business and project informationQualifications & ExperienceDiploma or degree in Construction Management, Project Management, Business Administration, Engineering, Architecture, or a related fieldMinimum 2–4 years of experience supporting construction, development, infrastructure, or capital projectsExperience working in real estate development, construction, healthcare, seniors living, or a related industry is considered an assetStrong understanding of project coordination processes, document control, and project administrationExperience using project management and collaboration platforms such as Procore, SharePoint, Microsoft Project, or similar systemsAdvanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPointAbility to manage multiple competing priorities in a fast-paced environmentStrong written and verbal communication skills with exceptional attention to detailExperience supporting multi-site or large-scale projects is considered an assetCompetenciesExceptional organizational and time management skillsStrong attention to detail and accuracyAbility to work collaboratively with cross-functional teamsProactive and solutions-oriented mindsetStrong follow-through and accountabilityAbility to adapt to changing priorities and project demandsConditions of Employment:Clear Police Information CheckClear Vulnerable Sector Check

📌 Project Coordinator – Construction Optima Living (Calgary)
🏢 Project Management Institute - Southern Alberta Chapter (PMI-SAC)
📍 Calgary