**Warehouse Administrator**
**Job Description**
The Warehouse Administrator plays a key role in ensuring accurate, efficient, and timely shipment of residential and commercial HVAC products.

You will split your time between the warehouse floor and the office, auditing outgoing shipments, preparing and managing documentation, and coordinating with drivers and couriers.

This position suits a proactive, detail-oriented individual who thrives in a fast-paced warehouse environment and is looking to grow with a company over the long term.
**Responsibilities**
Audit all outgoing shipments to ensure accuracy, completeness, and compliance with internal procedures.

Review and verify all shipping paperwork before orders leave the facility, ensuring all documentation is correct and properly filed.

Prepare shipping documents and labels using SAP and Microsoft Office applications.

Greet and check in all truck drivers and carriers as they arrive at the warehouse.

Coordinate with couriers and carriers to schedule and confirm pick-ups and deliveries.

Answer emails and respond to inquiries related to shipping, receiving, and order status.

Support inventory management activities, including inventory control and inventory audits as needed.

Assist with shipping and receiving tasks, including order processing and documentation.

Use computers and Microsoft Excel for data entry, record management, and reporting.

Collaborate with warehouse and store staff to ensure orders are processed accurately and on time.

Work safely around forklifts and other material-handling equipment on the warehouse floor.

Provide administrative support to warehouse operations, including customer service related to orders and shipments.

Maintain organized records of shipments, inventory, and related documentation.

Balance time between office-based administrative tasks (approximately 25%) and warehouse floor activities (approximately 75%).
**Essential Skills**
At least 1 year of experience working in a warehouse environment.

Experience with shipping documents, inventory control, and shipping and receiving processes.

Proficiency with Microsoft Office, including Excel for data entry and basic reporting.

Strong verbal and written communication skills to interact with carriers, truck drivers, and internal teams.

Computer literacy and comfort working with data and documentation in a warehouse setting.

Experience in roles such as warehouse coordinator, inventory control, shipping coordinator, administration support, or order processing.

Ability to work safely around forklifts and other warehouse equipment.

Customer service experience related to orders, shipments, or warehouse operations.
**Additional Skills & Qualifications**
Experience with SAP or similar enterprise resource planning (ERP) software.

Experience in organizations that have implemented new software systems and comfort with learning new technology (tech-savvy).

Forklift operating experience, including reach forklift, is an asset.

Record management experience, particularly for shipping and inventory documentation.

International shipping experience.

Experience working in a data-driven warehouse environment.





Familiarity with HVAC products or distribution environments is an advantage.
**Why Work Here?**
You join a growing distribution operation with long-term career potential and the opportunity to be hired permanently after a successful contract period.

Over time, you can benefit from pay increases and a comprehensive benefits package once hired directly, including a health spending account and retirement programs such as pension and RRSP matching after one year.

The culture emphasizes accountability and independence, with minimal micromanagement and a focus on getting the job done.

You work alongside a diverse warehouse team, gain exposure to modern systems like SAP, and build valuable experience in a busy HVAC distribution workplace.
**Work Environment**
This role is based in a warehouse and distribution environment that serves both residential and commercial HVAC customers.

Products include cooling and heating systems such as heaters, air conditioners, rooftop units, split systems, and air quality equipment.

The facility includes a warehouse with a retail-style store at the front, and the workload increases during periods of extreme temperatures.

You will spend approximately 75% of your time on the warehouse floor and 25% in the office, working on computers and using systems such as SAP and Microsoft Office.

You will report into warehouse leadership and work largely independently, while being part of a broader team of about 16 warehouse staff plus rotating store personnel.

The culture is direct, fast-paced, and focused on results, with no micromanaging and an expectation that team members ask for help when needed.

The schedule is a full-time day shift, Monday to Friday, from 9:00 a.m. to 5:30 p.m.

The site is accessible by public transit.

Dress expectations align with a typical warehouse environment, prioritizing safety and practicality on the warehouse floor.
**Job Type & Location**
This is a Contract to Hire position based out of Calgary, AB.
**Pay and Benefits**
The pay range for this position is $23.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
**Job Type & Location**
This is a Contract to Hire position based out of Calgary, AB.
**Workplace Type**
This is a fully onsite position in Calgary,AB.
**À propos d'Aerotek**
Aerotek® Inc. fournit des solutions de dotation en personnel et de services dans les domaines de la fabrication, de la logistique, de la construction, de laviation, des installations et de la maintenance.

Nous offrons lexpertise, les solutions et les personnes nécessaires pour relever les défis de lindustrie nord-américaine.

Basée à Hanover, au Maryland, Aerotek exploite un réseau unifié de plus de 200 bureaux à travers lAmérique du Nord,



soutenant plus de 18 000 clients chaque année.

Aerotek est une entreprise du groupe Allegis, leader mondial en ressources humaines et solutions daffaires.

Pour en savoir plus, visitez: Aerotek.com | 1-888-AEROTEK.

Aerotek offre un salaire hebdomadaire, des avantages sociaux y compris des soins médicaux, des soins dentaires et des soins de la vue, ainsi quun programme daide aux employés et un programme de rabais.

La société souscrit au principe dégalité daccès à lemploi et examinera toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, de lorigine nationale, du statut de vétéran, de handicap, de lorientation sexuelle, de lidentité de genre, de linformation génétique ou de toute autre caractéristique protégée par la loi.
**Ordonnance sur légalité des chances de San Francisco:**
Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.
**Utilisation de lintelligence artificielle (IA):**
Nous pouvons utiliser lintelligence artificielle (IA) pour soutenir certaines étapes de notre processus dembauche, notamment la recherche, la présélection et lévaluation des candidatures. LIA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement.

En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à laide doutils dIA.
**About Aerotek**
Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance.

We provide the expertise, solutions and people required to rise to the challenges of North American industry.

Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year.

Aerotek is an Allegis Group company, the global leader in workforce and business solutions.

To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, employee assistance and discount programs.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
**San Francisco Fair Chance Ordinance:**
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
**Use of Artificial Intelligence (AI):**
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team.

By applying, you acknowledge and agree that your application may be reviewed using AI tools.

📌 Warehouse Administrator (Calgary)
🏢 Aerotek
📍 Calgary