Office Coordinator: Salary 70,000-78,000 (prorated) plus vacation pay. The organization is a 5 minute walk from Union Station and this is an in-office position (5 days).This is an 8-9 month contract with the opportunity to be extended 12 additional months or there is a possibility there could be a full-time position). The Opportunity is with a mid sized organization that has a “people first” culture. The Office Coordinator is a pivotal role in ensuring a smooth and efficient operation of the Head office. The role provides regular administrative and coordination support to Senior Leadership. The Office Coordinator is responsible for streamlining administrative procedures, ordering inventory and office supplies, coordinating building maintenance, etc. This role will perform reception duties and provide support for executive meetings (arrange and coordinate). The role also ensures the efficient day-to-day duties for office operations by providing clerical and administrative support, including organizing events, arranging catering for Board Meetings and travel arrangements. This position requires the handling of sensitive information with professionalism, confidentiality, and integrity. Responsibilities include but are not limited to: Greets visitors and answers the phone, in a professional, friendly and polite manner.Prepares correspondence, communications, presentations and other documents.Coordinates with building management for building access or maintenance.Completes administrative tasks for members of the senior leadership team.Files and retrieves corporate documents, records,



and reports.Member of the Event Committee and helps coordinate semi-annual corporate events.Maintains supply levels and reorders office supplies, kitchen supplies, and business cards.Manages corporate accounts for purchasing supplies.Sends mail and ships packages.Coordinates ad hoc events, arranges travel, arranges board and committee meetings and special functions, including organizing catering needs.Sets up and cleans up board/meeting rooms, including catering and materials as required.Acts as ‘host’ for video meetings, sending out links and entering/exiting guests online.May be required to attend meetings and create a list of action items.Manage corporate credit card and submit expense reports to Finance Department.Maintain and update office records, files, and contact lists, ensuring confidentiality of sensitive information.Assist with the preparation of reports, presentations, and other documentation as required.Assist in onboarding new employees by preparing materials and setting up workstations.Collaborate with other team members to ensure the smooth functioning of office operations.Provide back up support to Executive Assistant as needed.Qualifications:Previous experience as an office coordinator in a service-oriented environmentExcellent time management skills with the ability to multitask and manage competing priorities.Able to manage confidential information with discretion.Proficient in Microsoft Office Suite. Post secondary education is an asset.A collaborative, team-oriented nature with a genuine interest in helping others and making an organization a fun and interesting place to work at.Accurate and detail-oriented with a solid work ethic.Open to learning and bringing new ideas to the table.

📌 Office Coordinator - C$70,000 - C$78,000 A Year (Mississauga)
🏢 Luann Bagg Staffing
📍 Mississauga