Senior Bookkeeper — Trust, Retainer & Multi-Company AccountingIndustry: Accounting, Financial Services, Legal, Property Management, Real Estate, Real Estate Brokerage and LeasingType: Full-TimeLocation(s): Vaughan, Ontario, Canada (On-Site)Compensation CAD $65,000 - CAD $80,000 AnnuallyImportant Location RequirementThis job is remote; however, candidates must be located in the same country, city, or region where the job is posted. The successful candidate must be available to attend a local office, meeting, training session, or company event if requested. Please only apply if you are based in the location listed on this job posting. Remote does not mean the position is open worldwide.The OpportunityThe Rothenbury Group is seeking an experienced Senior Bookkeeper to support a Canadian real estate brokerage, a property management company, and several related businesses.This Position Requires Hands-on Experience In Two AreasReal estate brokerage trust accounting and monthly trust reconciliationClient retainer or reserve accounting, including receiving funds, applying authorized expenses, reconciling balances, and returning unused amountsRetainer experience may come from property management, a law firm, professional services, or another setting where funds are held on behalf of clients. Candidates must also have direct Canadian real estate brokerage trust-account experience.This is a senior individual-contributor position for someone who can independently maintain accurate records, investigate discrepancies, and keep trust, retainer, operating, and multi-company accounts properly reconciled.Key ResponsibilitiesTrust and Brokerage AccountingMaintain brokerage trust and operating-account recordsComplete monthly brokerage trust reconciliationsReconcile trust bank balances to accounting and individual deal recordsTrack deposits, disbursements, transfers, reversals, and adjustmentsReconcile completed deals, commissions, salesperson payments, co-operating brokerage amounts, and trust-to-operating transfersInvestigate unidentified funds, unmatched deposits, posting errors,



and unsupported balancesMaintain complete reconciliation files and audit trailsEscalate unresolved or material trust differencesClient Retainers and Reserve FundsMaintain separate balances by client, owner, property, or agreementTrack funds received, expenses applied, additional funding, refunds, and balances remainingConfirm that deductions are authorized and supportedReconcile client-level records to bank and general-ledger balancesIdentify retainers requiring replenishment or returnCalculate and process approved refunds of unused fundsInvestigate negative, unidentified, unsupported, or unreconciled balancesMaintain documentation supporting every use or release of client fundsFull-Cycle BookkeepingMaintain accounting records across multiple companies and legal entitiesComplete bank, credit-card, general-ledger, and balance-sheet reconciliationsPrepare accruals, prepaids, depreciation, recurring entries, and approved journal entriesReconcile intercompany, accounts payable, and accounts receivable balancesApply and reconcile appropriate GST/HST treatmentRecord payroll expenses, deductions, remittances, and liabilitiesSupport month-end and year-end closePrepare internal financial statements and supporting schedulesInvestigate unusual balances, incorrect coding, duplicate entries, and unsupported transactionsMaintain organized documentation and year-end working papersRequired QualificationsBachelor's degree or diploma in Accounting, Finance, Business Administration, or a related fieldMinimum five years of full-cycle Canadian bookkeeping or accounting experienceDirect Canadian real estate brokerage accounting experienceHands-on experience maintaining and reconciling brokerage trust accountsExperience with brokerage deposits, completed deals,



commissions, and trust disbursementsExperience managing client retainers, reserve funds, or other money held on behalf of clientsExperience tracking client funds from receipt through authorized use, reconciliation, and refundStrong bank, general-ledger, and balance-sheet reconciliation skillsGST/HST, payroll, intercompany, month-end, and year-end experienceAdvanced QuickBooks Online proficiencyStrong Excel or Google Sheets skillsStrong written and verbal communicationAbility to work independently from the Vaughan officeBoth brokerage trust-account experience and client retainer or reserve accounting experience are required. The experience may have been gained in different positions or industries.Preferred ExperienceOntario real estate brokerage accountingProperty management accountingLaw-firm trust or retainer accountingBrokerage or property-management systemsHigh-volume trust, deal, or client-fund reconciliationPreparing records for audit, compliance, or year-end reviewCleaning up historically unreconciled accountsReviewing work completed by administrators or junior bookkeepersWho Will SucceedYou understand that trust and retainer accounting requires more than matching a bank statement. Every amount held on behalf of a client must be supported by the appropriate deal, owner, property, agreement, and documentation.You investigate discrepancies instead of carrying them forward. You also understand when funds may be applied, transferred, refunded, or released and when additional documentation or approval is required.Unresolved trust differences, missing funds, negative client balances, unsupported deductions, and possible mixing of client and operating funds must be escalated immediately.Schedule and CompensationFull-time, Monday to FridayIn-office position in VaughanC$65,000–C$80,000 annuallyFinal compensation will depend on brokerage trust-account experience, client-retainer experience, reconciliation ability, Canadian bookkeeping background, systems knowledge, and overall qualifications.

📌 Senior Bookkeeper — Trust, Retainer & Multi-Company Accounting (Vaughan)
🏢 Rothenbury Group
📍 Vaughan