Workforce Inc. is seeking an Executive Administrative Assistant for our client, a respected organization in the construction industry. This position is ideal for a proactive, highly organized professional who enjoys supporting senior leaders, managing a wide variety of responsibilities and adapting to changing priorities.
Why Apply?
- Competitive pay rate
- Opportunity to transition into a permanent role with a respected employer
- Diverse, fast-paced role supporting an executive team
Responsibilities
- Support senior leadership with calendar management, meeting coordination and scheduling.
- Plan and book travel arrangements and prepare detailed itineraries.
- Organize meetings, company events and catering, and look after the logistics before and on the day.
- Prepare, edit and proofread letters, reports, presentations and other business documents.
- Attend meetings to record minutes and follow up on action items.
- Process invoices, prepare cheques and reconcile expense reports.
- Act as a professional point of contact for staff, suppliers and outside partners.
- Research information and help with special projects and purchasing requests.
- Maintain strict confidentiality when handling sensitive business and personal information.
- Run occasional off-site errands and provide backup administrative support across the office.
- Perform other duties as assigned.
Requirements
- Experience in an executive assistant or administrative support role.
- G class driver’s licence and reliable vehicle.
- Clear criminal background check and clean driver’s abstract.
- Diploma or degree in business administration is an asset.
- Highly organized, with strong time management and attention to detail.
- Excellent written and verbal communication skills.
- Discreet and trustworthy with confidential information.
- Proficient in Microsoft Office and comfortable using AI tools securely.
Schedule: Monday to Friday, 8:30 a.m. to 5:00 p.m.
Position Type: Temporary, with the possibility of moving into a permanent role
Pay Rate: **Starting at $23 per hour, depending on experience.
Temporary contract
We thank you for your interest. Only those selected for an interview will be contacted.
Workforce Inc. is a privately owned labour management firm that focuses on providing skilled trades, labour and professionals to support and develop our local economy. We offer temporary, temporary-to-permanent, and permanent placements.
We are in our 15th year of business and thriving!
**In accordance with pay transparency requirements, a salary range/hourly rate range has been provided. Compensation within this range will be determined based on factors such as skills, experience, qualifications, and overall fit for the role.