About the role

TruckDown is hiring its first Office Administrator. As we grow, you’ll keep our office and operations running smoothly so our teams can stay focused on world-class customer service and product delivery. You’ll keep the day-to-day business running smoothly behind the scenes. You will coordinate daily office operations, keep our records and systems in order, support finance and people processes, and help every team stay organized and on schedule. This role suits someone who takes pride in serving others, likes building processes, and enjoys being the go-to person who gets things done.

Key responsibilities

Office Operations:

- Coordinate daily office operations and administrative procedures so the workplace runs efficiently
- Monitor office supply inventory, place orders, and manage relationships with vendors and service providers
- Maintain organized physical and digital filing systems, ensuring records are accurate, secure, and easy to find

Finance & Payroll Support:

- Support bookkeeping activities, including recording transactions, processing invoices, and reconciling expenses
- Assist with budget tracking and flag variances to management
- Maintain staff attendance records and assist with payroll preparation and processing with external payroll provider

People & Onboarding:

- Assist with onboarding new hires, including paperwork, equipment and system access, and first-day logistics
- Keep employee records current and confidential

Scheduling & Coordination:

- Manage and update calendars, schedule meetings, and coordinate meeting logistics
- Help arrange business travel where required, including bookings, itineraries, and expense documentation

Data, Reporting, and Communications:

- Update employee, financial, and operational databases to keep information accurate and current
- Prepare reports, correspondence,



and internal communications for staff and leadership
- Identify opportunities to improve administrative processes as the company grows

Qualifications

Required:

- 2+ years of experience in office administration, operations support, or a similar role
- Working knowledge of basic bookkeeping principles and budget tracking
- Proficiency with Microsoft 365 or Google Workspace (email, calendars, documents, spreadsheets)
- Experience maintaining records and databases with a high degree of accuracy
- High school diploma or equivalent

Preferred:

- Diploma or certificate in office administration, business, or accounting
- Experience with accounting software (e.g., QuickBooks or Sage) and payroll providers
- Experience supporting HR processes such as onboarding and attendance tracking
- Experience in a growing company or a newly created role

What Will Make You Successful

- Service mindset: you see your work as enabling others to serve our customers well
- Organization: you juggle competing priorities and deadlines without dropping details
- Discretion: you handle confidential employee and financial information with care
- Clear communication: you write and speak clearly and professionally with staff, vendors, and partners
- Ownership: you take initiative, spot gaps, and build simple processes where none exist yet
- Adaptability: you are comfortable shaping a new role as TruckDown grows

Company Overview

Since 1997, our company has been at the forefront of vendor location and management services, supporting commercial trucking fleets across Canada and the USA. We are dedicated to providing reliable, innovative solutions that streamline operations and enhance efficiency for our clients.

Pay: $50,000.00-$60,000.00 per year

Benefits:

- Casual dress
- Dental care
- Extended health care
- In office parking
- RRSP match

Work Location: In person

📌 Office Administrator (Winnipeg)
🏢 TruckDown Info International
📍 Winnipeg