Executive Assistant- Permanent Full- Time The Asia Pacific Foundation of Canada (APF Canada) is an independent not-for-profit organization focused on Canada’s relations with Asia. Our mission is to enable Canadians to understand, connect with, and succeed in Asia through research, education, convening, and initiatives that strengthen Canada-Asia engagement. APF Canada is seeking a permanent, full-time Executive Assistant to provide comprehensive executive, administrative, and logistical support to the Vice-President, Research. The Executive Assistant will work closely with internal teams and external stakeholders, including senior government officials, academics, research institutions, partners, and other high-profile contacts in Canada and internationally. The role involves managing the Executive’s calendar and meetings, coordinating domestic and international travel, preparing correspondence and briefing materials, facilitating communications, and ensuring timely follow-up on priorities, action items, and deadlines. preparing agendas, minutes, correspondence, and meeting materials;
arranging travel and processing expenses;
assisting with grant and fellowship administration;
The ideal candidate will demonstrate solid judgment, professionalism, and discretion when handling confidential and executive-level information,



as well as cultural awareness and sensitivity when engaging with diverse and international stakeholders. Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, is required, along with strong calendar management, scheduling, document management, electronic filing, and virtual meeting platform skills. Previous experience providing executive-level or senior administrative support and managing complex calendars, meetings, travel, and expenses is required. Please review the full Job Description on APF Canada’s website for complete details regarding the position, responsibilities, and qualifications. [The successful candidate will be based in Vancouver under a hybrid work arrangement and is required to work in the office a minimum of three days per week. Regular working hours are Monday to Friday during standard office hours;
however, occasional flexibility to work outside regular office hours and on weekends may be required. APF Canada also offers a comprehensive extended health benefits package, including vision and dental care, paramedical services, telemedicine, Registered Retirement Savings Plan (RRSP) matching contributions, and an Employee & Family Assistance Program (E&FAP;), among other benefits. Names, titles, email addresses, and phone numbers for two professional references .

📌 Executive Assistant (Medical) (Vancouver)
🏢 Asia Pacific Foundation of Canada
📍 Vancouver