Administrative Assistant / Bookkeeper

Location: Fredericton, New Brunswick

Position Type: Full-Time, In-Office

Employer: Leblanc Scott CPA

About the Position

Leblanc Scott CPA is seeking an organized, detail-oriented, and personable Administrative Assistant / Bookkeeper to join our Fredericton office.

This position combines administrative support and client service responsibilities with bookkeeping and personal income tax preparation. The successful candidate will play an important role in the day-to-day operations of the office, serving as a welcoming first point of contact for clients while providing bookkeeping and administrative support to our accounting team.

We are looking for someone who takes pride in their work, enjoys interacting with clients, and can manage a variety of responsibilities in a professional office environment. Candidates must have experience using both Sage and QuickBooks. Previous experience preparing personal income tax returns is an asset, but training can be provided to the right candidate.

Key Responsibilities

Administrative and Client Service

- Answer incoming telephone calls, respond to general inquiries, and direct calls to the appropriate staff members.
- Greet clients and provide a professional, welcoming reception experience.
- Schedule appointments for clients to meet with accountants and other staff members.
- Process client payments and issue receipts as required.
- Maintain organized electronic and paper filing systems.
- Perform general administrative duties, including document preparation, scanning, photocopying, and mail handling.
- Assist with the collection and organization of client documents and information required by the accounting team.

Bookkeeping and Accounting Support
- Perform bookkeeping services for clients using Sage and QuickBooks accounting software.
- Record financial transactions and maintain accurate client accounting records.
- Assist with bank and account reconciliations.




- Organize and process client financial information accurately and efficiently.
- Communicate with clients to obtain missing information and resolve routine bookkeeping questions.
- Assist with other bookkeeping and accounting-related tasks as required.

Personal Income Tax Preparation
- Assist with the preparation and filing of personal income tax returns using the firm's tax preparation software.
- Collect, organize, and enter client tax information accurately.
- Follow up with clients to obtain missing documentation or information.
- Maintain organized tax files and assist with related administrative tasks.
- Participate in training to develop personal income tax preparation skills as required.

Qualifications and Skills
- Previous experience in an administrative, bookkeeping, or accounting support role is preferred.
- Practical experience using both Sage and QuickBooks is required.
- Previous experience preparing personal income tax returns is an asset but is not required; training will be provided.
- Strong organizational skills and attention to detail.
- Excellent communication and customer service skills, both in person and over the telephone.
- Proficiency with computers, Microsoft Office, and general office software.
- Ability to manage multiple tasks, prioritize work, and meet deadlines.
- Ability to work independently while contributing positively to a team environment.
- Professionalism and discretion when handling confidential client financial and personal information.

What We Offer
- An opportunity to work in a professional public accounting environment.
- A wide-ranging role combining client interaction, administration, bookkeeping, and tax preparation.
- Opportunities to develop tax preparation skills through on-the-job training.
- A collaborative workplace focused on providing quality service to clients.

Pay: $20.00-$28.00 per hour Expected hours: 35.0 – 40.0 per week

Benefits

- Dental care
- Extended health care
- On-site parking
- Profit sharing

Experience:
- Accounting: 2 years (preferred)

Location:
- Fredericton, NB (preferred)

Work Location: In person

📌 Administrative Assistant & Bookkeeper (Fredericton)
🏢 LEBLANC SCOTT
📍 Fredericton