Job Overview

We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. In this vital role, you will provide essential administrative support to ensure smooth daily operations across various departments. Your energetic approach and organizational skills will help streamline processes, enhance customer interactions, and maintain an efficient office environment.

This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a collaborative and fast-paced workplace.

Responsibilities

- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing excellent customer service with professional phone etiquette
- Perform data entry tasks accurately using Microsoft Office and Google Workspace applications, ensuring all records are up-to-date and well-organized
- Handle clerical responsibilities such as filing, photocopying, proofreading documents, and maintaining office supplies inventory
- Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing, billing, and basic financial recordkeeping
- Assist with medical or dental office tasks if applicable, including patient check-in, appointment scheduling, and maintaining confidential records
- Provide customer support by responding promptly to inquiries via phone or email and ensuring a positive experience for clients and visitors




- Maintain organized filing systems both digitally and physically to facilitate quick retrieval of documents and compliance with record retention policies

Requirements

- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with data entry, filing systems, and clerical tasks in a professional setting
- Familiarity with QuickBooks or bookkeeping software is preferred but not required
- Excellent phone etiquette and customer service skills, especially in handling multi-line phone systems and front desk responsibilities
- Robust typing skills along with proofreading abilities to ensure accuracy in all communications
- Ability to multitask efficiently in a fast-paced environment while maintaining professionalism
- Previous experience in medical or dental offices is a plus; familiarity with medical/dental office procedures is advantageous
- Computer literacy including basic troubleshooting skills and familiarity with office equipment such as printers and scanners

Join us as an Administrative Assistant where your organizational prowess will support our team’s success! This role offers a vibrant work environment where your contributions make a real difference every day.

Pay: $19.76-$31.07 per hour

Expected hours: 40.0 per week

Benefits

- Flexible schedule
- Life insurance
- Paid time off
- RRSP match

Work Location: In person

📌 Administrative Assistant (Edmonton)
🏢 BlueSky Community Services Society
📍 Edmonton