Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall efficiency. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive approach to managing a variety of clerical and customer service tasks.

This paid position is perfect for someone eager to develop their administrative expertise in a fast-paced environment while contributing to the success of our organization.

Responsibilities

- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service.
- Perform data entry with accuracy using tools like Microsoft Office, Google Workspace, and QuickBooks to maintain organized records.
- Handle filing systems—both digital and paper—to ensure easy retrieval of documents and compliance with record-keeping standards.
- Support bookkeeping activities such as invoicing, billing, and basic financial record management using QuickBooks or similar software.
- Assist with medical or dental office tasks, including appointment scheduling, patient check-in/out, and maintaining patient records with attention to confidentiality.
- Proofread correspondence, forms,



and reports to ensure clarity, accuracy, and professionalism.
- Coordinate office supplies procurement and manage inventory levels to keep the office well-stocked and operational.

Skills

- Proven clerical experience with strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Excellent computer skills including data entry, file management, and familiarity with multi-line phone systems.
- Experience with QuickBooks or other bookkeeping software is highly desirable.
- Strong customer service skills with professional phone etiquette and the ability to support clients or patients effectively.
- Knowledge of medical or dental office procedures is a plus, including appointment scheduling and patient record management.
- Ability to proofread documents carefully while maintaining high accuracy standards.

Join us as an Administrative Assistant and become a key contributor to our efficient office environment! Your organizational talents and positive attitude will help us deliver outstanding support internally and externally while growing your skilled skills in a vibrant workplace.

Pay: $21.76-$26.04 per hour

Work Location: In person

📌 Administrative Assistant (Montreal)
🏢 Cohen Development Group
📍 Montreal