The Canadian Union of Postal Workers (CUPW) seeks a part-time replacement Administrative Assistant to work at its Atlantic Regional Office in Halifax, Nova Scotia. This 24-hour per week replacement part time position will come into effect as soon as possible.
Duties
· provide administrative support to representatives of the employer and various committees as may be convened from time to time;
· utilize e-mail and Internet to perform required functions;
· prepare materials for internet posting;
· establish and maintain files and mailing lists;
· prepare and distribute printed materials in the appropriate language from hand-written notes using a computer;
· prepare printed materials in the required quantities for various functions and meetings of the employer;
· enter data into the computer;
· research and retrieve information contained in files as requested by the employer;
· receive incoming mail and prepare outgoing mail;
· take and transcribe notes in the appropriate language taken in dictation sessions or at meetings, conferences, conventions, etc.;
· operate electronic equipment such as personal computers, printers, photocopiers and fax machines;
· format and file draft material given to him/her by others in a computerized form;
· check documents for accuracy in grammar, spelling, punctuation and format;
· compose correspondence and memos in the appropriate language for signature by representatives of the employer and verify that all relevant enclosures or attachments are located and forwarded with correspondence;
· organize appointments and meetings, making appropriate travel arrangements, room reservations and arranging all other services required for a successful meeting;
· review contracts required for meetings, conferences and conventions;
· liaise with service providers on behalf of the employer;
· perform simple accounting procedures in respect of regional office operations and functions;
· provide assistance to officers and/or other staff members on an as required basis;
· respond to general telephone inquiries;
· work co-operatively with other departments to ensure the efficient operation of the organization;
· staff reception desk and answer telephone as assigned and/or on an as required basis;
· all other related duties as may be assigned from time to time.
Skills Required
Expertise with Microsoft Office Suite.
Accuracy in grammar, spelling and punctuation are a must.
Diploma in secretarial studies (DVS) or paralegal technology (DCS) or experience in the legal field.
Salary, Benefits and Hours of Work In accordance with the COPE 225 and CUPW Collective Agreement. Working hours will be Monday to Wednesday from 8:30h to 17:00h for a total of 24 hours per week.