SUMMARY

HICOM is seeking a highly organized and detail-oriented Part-Time Administrative Assistant to support the efficient day-to-day operations of the organization. The successful candidate will coordinate office activities, manage schedules and correspondence, maintain accurate records and documentation, support internal teams, and provide professional customer service to clients, employees, and stakeholders. The ideal candidate possesses strong communication and organizational skills, exceptional attention to detail, the ability to manage multiple priorities, and proficiency with standard office software while maintaining confidentiality and a cooperative, team-oriented approach.

DUTIES AND RESPONSIBILITIES

- Provide administrative support to executive team, accounting, and operations department.
- Invoice customers and process payments
- Handle incoming calls, providing information or directing calls to the appropriate person
- Accounts receivable – collect outstanding customer accounts
- Accounts payable – enter vendor invoices, employee expenses to accounting software and update vendor database
- Manage scheduling and calendars, including agendas, mail, email, calls, client management, virtual meetings,



and other company logistics
- Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination
- Draft documents, memos, and correspondence
- Draft appropriate responses to emails and other correspondence
- Review, evaluate, and distribute correspondence
- Coordinate events including trade shows, seminars, and conferences
- Support and provide other administrative duties as assigned
- Participate in meetings as required
- Occasional reporting to off-site or parent company locations

QUALIFICATIONS AND KEY COMPETENCIES

- Post Secondary Diploma in Business Administration or equivalent experience
- Ability to handle sensitive and confidential information with discretion
- Proven organizational and time management skills
- Strong written, and verbal skills
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point)
- Valid Ontario drivers’ licence

Pay: $20.00-$22.00 per hour Expected hours: 20.0 – 30.0 per week

Benefits

- On-site parking

Work Location: In person

📌 Administrative Assistant (Canada)
🏢 Hamilton Industrial Communications
📍 Canada