Overview

We are seeking a agile and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring smooth daily operations across various departments. As an Administrative Assistant, you will be the backbone of our office, providing exceptional support through efficient administrative tasks, excellent customer service, and seamless communication.

Your proactive approach and attention to detail will help create a productive and welcoming environment for colleagues and visitors alike. This paid position offers an exciting opportunity to develop your skills in a rapid-paced, supportive setting.

Duties

- Manage front desk responsibilities, including greeting visitors and directing calls with professional phone etiquette.
- Operate multi-line phone systems to handle incoming and outgoing communications efficiently.
- Perform data entry tasks accurately using Microsoft Office and Google Workspace tools, maintaining organized records.
- Assist with filing, scanning, and document management to ensure easy retrieval of information.
- Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
- Provide customer support by responding promptly to inquiries via phone or email, ensuring positive interactions.
- Coordinate appointments, schedule meetings, and maintain calendars for staff members.
- Handle clerical duties such as proofreading documents, preparing correspondence, and managing office supplies.
- Support medical or dental office operations if applicable, including patient check-in/out and maintaining patient records.

Skills





- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Proven experience in clerical work or administrative roles with a focus on customer service.
- Demonstrated data entry accuracy and speed; familiarity with typing best practices.
- Knowledge of QuickBooks or bookkeeping software is highly desirable.
- Experience working in medical or dental offices is a plus—familiarity with front desk procedures and patient confidentiality standards.
- Exceptional phone etiquette skills for handling multi-line phone systems professionally.
- Strong proofreading abilities to ensure error-free documents and correspondence.
- Computer skills that include familiarity with filing systems, document management, and basic troubleshooting of office equipment.

Join us as an Administrative Assistant to be part of a vibrant team dedicated to excellence! Your enthusiasm for organization combined with your technical skills will make a meaningful impact every day while advancing your career in a supportive environment that values your contributions.

Company ABout:

OKIB Health is pleased to announce the opening of the new OKIB Medical Clinic, a primary care clinic established in partnership with Shuswap North Okanagan Division of Family Practice and Interior Health. The new clinic is located at the OKIB Health Centre on IR#1 and the services are available to members and their families both on and off reserve. OKIB now has a doctor on reserve four days per week.

Pay: $24.00-$28.00 per hour

Work Location: In person

📌 Administrative Assistant (Vancouver)
🏢 OKIB Primary Care Clinic
📍 Vancouver