Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support across departments. Your energetic approach and attention to detail will help maintain an efficient, welcoming environment where team members and clients feel valued.

This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization.

Duties

- Manage front desk responsibilities, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy.
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to update records, invoices, and financial documents.
- Maintain organized filing systems—both digital and physical—to ensure quick retrieval of important documents.
- Provide excellent customer service by addressing inquiries, supporting clients or patients, and ensuring their needs are met promptly.
- Assist with bookkeeping duties such as invoicing, expense tracking, and basic financial recordkeeping.
- Support office operations through clerical tasks like proofreading correspondence, scheduling appointments, and managing calendars.
- Handle medical or dental office-related tasks if applicable, including appointment coordination and patient check-in procedures.

Requirements

- Proven experience in office administration or clerical roles with robust organizational skills.
- Proficiency in Microsoft Office Suite (Word,



Excel, Outlook), Google Workspace, and familiarity with QuickBooks or similar accounting software.
- Excellent computer skills with the ability to perform data entry efficiently and accurately.
- Prior customer service experience demonstrating strong phone etiquette and professional communication skills.
- Experience working at a front desk or handling multi-line phone systems is highly desirable.
- Knowledge of medical or dental office procedures is a plus; previous dental receptionist or medical office experience is preferred.
- Ability to multitask effectively in a fast-paced environment while maintaining attention to detail.
- Strong proofreading skills for correspondence and documentation; typing speed should be adequate for efficient workflow.

Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to excellence! Your enthusiasm, organizational prowess, and technical skills will help us deliver outstanding support every day.

Company About

RT Medical is a multifaceted health and wellness organization offering home care services, medical devices, and wellness products through e-commerce operations in Canada, the USA, and Australia.

What started as Rapid Test & Trace Canada, a specialized online retailer of rapid tests, has grown into a robust healthcare offering under RT Medical. During the peak of the pandemic, we scaled COVID testing operations to roughly 200 team members helping tens of thousands of customers get the support they required.

Pay: $20.00-$24.00 per hour

Work Location: In person

📌 Administrative Assistant (Mississauga)
🏢 RT Medical Home Care Mississauga
📍 Mississauga