We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines accurate financial management with efficient administrative support, ensuring the smooth operation of our office. The ideal candidate will be proactive, organized, and possess a passion for maintaining precise records while delivering exceptional customer service.
If you thrive in a fast-paced environment and enjoy multitasking, this chance is perfect for you to make a meaningful impact every day.
Duties
- Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
- Handle data entry with accuracy and speed, ensuring all financial records are up-to-date and organized
- Provide front desk support by greeting visitors, answering multi-line phone systems, and directing calls professionally
- Perform clerical duties such as filing, photocopying, proofreading documents, and maintaining organized office files
- Support customer service efforts by responding to inquiries via phone or email with professionalism and courtesy
- Assist with medical or dental office operations if applicable, including appointment scheduling and patient record management
- Utilize Microsoft Office and Google Workspace tools to prepare reports, spreadsheets, and correspondence efficiently
Qualifications
- Proven experience with bookkeeping software such as QuickBooks is essential
- Strong office experience with excellent organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail)
- Exceptional data entry skills with high accuracy; typing speed is a plus
- Previous clerical or administrative experience in a professional setting required
- Excellent customer service skills with proper phone etiquette and the ability to handle multi-line phone systems confidently
- Familiarity with filing systems, document proofreading, and general office procedures necessary
- Experience working in medical or dental offices is advantageous but not mandatory; relevant certifications are a plus
Join us to be part of a vibrant team dedicated to excellence! This paid position offers an engaging environment where your organizational talents and administrative expertise will shine. We value proactive individuals who are eager to contribute their skills to help our organization run smoothly while providing outstanding support to our clients and team members. Pay: $19.76-$31.07 per hour