Reports To: Head of Corporate Department and HR Manager
Location: Edmonton, AB (full time, in office)
The Corporate Assistant will be responsible for providing administrative and corporate services to the CD and firm members.
The Corporate
Assistant will be required to work independently with minimal supervision and collaborate working within a team setting. The individual will be required to utilize their solid communication skills (verbal and written), demonstrate a high level of attention to detail, and produce a quality product, while meeting strict deadlines.
Experience and exposure to all Cores Level I filings will be provided, with the expectation that the individual will achieve the accreditation to conduct Corporate Registry filings independently. Advancement of additional experience and exposure to Cores Level II and Cores Level III tasks and duties will be provided based on individual progression in knowledge and technical abilities.
Responsibilities:
- Administrative support within the Corporate Department and handling of appropriate requests and inquiries from lawyers, legal assistants, agents and clients
- Incoming document processing and filing (as applicable) to maintain accurate records
- Organization and coordination of incoming daily mail; handling email requests for various searches and/or updates; document preparation (Registers/Ledgers) and uploading to VMB; update and maintenance of accurate corporate records in database (Alf)
- Providing ongoing assistance and support with various inquiries for corporate information and/or documentation by lawyers and legal assistants
- Preparation of annual return packages (filings and minutes), as may be required for coverage in absences or in support of corporate transactions
- Drafting and generating resolutions and supporting documents for share transfers, director and officer changes, and declaring of various dividends
- Processing corrections and/or updates for corporations and extra-provincial corporations, including changes to directors, shareholders, registered address/head office address, agent for service and annual returns - Cores Level 1
- Registrations and filings as required for trade names, partnerships and limited liability partnerships (amendments/cancellations/dissolutions) – Cores Level 1
Competencies
- Entrepreneurial Spirit | Demonstrates initiative, creativity, and a proactive approach to tasks.
- Teamwork | Collaborates effectively with colleagues, contributing to the success of the entire firm.
- Fun and Positive Engagement | Contributes to a positive and enjoyable workplace by fostering a sense of camaraderie.
- Pride in Work | Takes pride in delivering high-quality and motivated to continually develop skill set.
- Authenticity | Embraces individuality and brings an authentic self to the workplace. Values diversity and inclusion, fostering an environment where everyone feels respected.
- Forward-Looking Vision | Embraces a forward-looking approach and anticipates the needs of colleagues and team members.
- Adaptability | Thrives in a dynamic work environment, readily adjusting to changing priorities and demands.
Education & Experience
- Diploma or certificate in accredited post-secondary program
- Minimum 1 to 2 years’ experience in a law firm environment, Corporate Department preferred
- Experience working with corporate database; ALF
- Cores Level I accreditation or more
Benefits:
- Company events
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care
- Wellness program