Overview

We are seeking a proactive and highly organized Executive Assistant to join our dynamic team. This vital role offers the opportunity to support executive leadership by managing a wide range of administrative and clerical tasks with precision and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, attention to detail, and excellent communication abilities.

Your contributions will help ensure smooth daily operations and enable our leadership to focus on strategic priorities.

Duties

- Manage and maintain executive calendars including scheduling meetings, appointments, and travel arrangements efficiently.
- Handle incoming calls with professional phone etiquette, directing inquiries appropriately and taking detailed messages.
- Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy.
- Perform data entry and bookkeeping tasks, maintaining accurate financial records and expense reports.
- Organize files, documents, and records through systematic filing systems, both physical and digital, including Google Workspace platforms.
- Coordinate front desk activities such as greeting visitors, managing multi-line phone systems, and overseeing office supplies inventory.
- Facilitate document signing processes using DocuSign or similar electronic signature platforms to streamline approvals.




- Assisting with meetings with clients and staff members, and supervision of staff members

Requirements

- Bachelor's or higher degree
- Demonstrated work experience in a similar environment
- Proven clerical or administrative experience in an office environment with robust organizational and communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Excellent typing speed with high accuracy; strong data entry skills are essential.
- Knowledge of office procedures including filing systems, proofreading techniques, and multi-line phone systems.
- Exceptional customer service skills combined with professional phone etiquette.
- Ability to handle confidential information discreetly while managing multiple priorities effectively.
- Familiarity with office equipment such as printers, scanners, and fax machines is preferred.

Join us as an Executive Assistant where your organizational prowess will empower leadership success! We value energetic professionals eager to contribute their skills in a vibrant workplace environment that fosters growth and excellence. Pay: $25.00-$30.00 per hour

Expected hours: 37.5 per week

Benefits

- On-site parking

Education:
- Bachelor's Degree (preferred)

Experience:
- Office: 3 years (preferred)

Location:
- Burlington, ON L7R 2J6 (preferred)

Work Location: In person

📌 Executive Assistant (Burlington)
🏢 Emshih Developments
📍 Burlington