Job Overview

We are seeking a energetic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This vital role involves managing complex schedules, coordinating communications, handling administrative tasks, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a proactive attitude to help our executives stay focused on strategic priorities.

This paid position offers an exciting opportunity to contribute to a fast-paced environment where your skills will make a meaningful impact every day.

Responsibilities

- Manage and maintain executive calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Handle incoming calls with professional phone etiquette, screening and directing inquiries appropriately across multi-line phone systems.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents to ensure clarity and accuracy.
- Perform data entry tasks using Microsoft Office applications and Google Workspace tools, maintaining accurate records and files both digitally and physically.
- Coordinate with clients, vendors, and internal teams to facilitate seamless communication and operational workflows.
- Oversee front desk responsibilities including greeting visitors, managing office supplies, and maintaining a professional reception area.
- Utilize bookkeeping software such as QuickBooks for basic financial recordkeeping and assist with invoicing or expense tracking as needed.




- Support administrative projects including filing systems, document management via DocuSign for electronic signatures, and proofreading materials for quality assurance.

Experience
- Proven clerical or administrative experience in an office environment demonstrating strong organizational skills.
- Prior experience working with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Familiarity with QuickBooks or similar bookkeeping software is preferred.
- Excellent typing skills with high accuracy for data entry tasks.
- Strong customer service skills with the ability to handle inquiries professionally over the phone or in person.
- Knowledge of multi-line phone systems and office front desk operations is highly desirable.
- Demonstrated ability to manage multiple priorities efficiently while maintaining attention to detail in fast-paced settings.

Join us in this exciting role where your organizational prowess and proactive approach will support our leadership team in achieving their goals!

About The Company:

Oak Valley Health’s Markham Stouffville Hospital offers diagnostic and emergency services, and clinical programs in childbirth and children’s health, surgery, acute care medicine, cancer care, and mental health.

The Stollery Family Centre for Childbirth & Children provides quality, patient-centred care for pregnant women, infants, and children up to age 18.

The Surgery department at Markham Stouffville Hospital offers short-stay and same-day services in a variety of therapeutic areas including general surgery and orthopaedics.

Pay: $45,300.00-$86,300.00 per year

Work Location: In person

📌 Executive Assistant (Toronto)
🏢 Markham Stouffville Health Centre
📍 Toronto