Classification & Regular Hours

Hours per Week: 35

Salary Grade: Level N

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, recent connections, and new ways to make a difference.

About Us

The Department of Chemistry at Western is dedicated to the discovery, dissemination and application of chemical knowledge through research, teaching and public service. We seek to maintain and enhance the stature of our Department as one of the foremost research and teaching programs in the University and in Canada. We promote diversity through interdisciplinary programs of teaching and research while retaining a focus on excellence in all endeavors. We are dedicated to enhancing our academic leadership in research and teaching throughout the world by fostering concentration in selected areas. This mission is being fulfilled by effective recruiting at all levels from faculty and staff to undergraduate students.

Responsibilities

The Graduate Affairs Assistant supports the effective and efficient administration, coordination, and monitoring of the Graduate Program in Chemistry. The role provides support to graduate students from the time of inquiry through application, orientation, program progression, examination and post-graduation and serves as a point of contact for current students and applicants for the Department’s Graduate Program to ensure that all policies are adhered to and deadlines are met. The role advises Faculty and students on policy and procedures relating to the graduate program and collaborates with the Faculty of Graduate Studies, Office of the Registrar, Human Resources and Faculty of Science (Deans’ Office)



on all matters related to the graduate program in Chemistry for high-quality operation of the program.

The Graduate Affairs

Assistant provides support for the graduate financial budget and the administrative and day-to-day related activities for the Graduate studies program in Chemistry.

Qualifications

Education

- 3 year Community College Diploma in Business Management/Administration required

- Bachelor’s Degree preferred

Experience

- 2 years of experience providing financial and administrative support in an academic environment required

- Experience supporting a graduate program in an academic environment preferred

Knowledge, Skills & Abilities:

- Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience

- Demonstrated ability take initiative, to work independently and follow through on work assignments

- Ability to apply active listening to hear and understand the complete message being communicated

- Competency to maintain confidentiality and treat sensitive information with discretion

- Ability to establish rapport with people from diverse backgrounds

- Demonstrated ability to understand and resolve external and internal partner issues

- Ability to maintain a positive, outgoing attitude with genuine customer service orientation

- Ability to process information with a high degree of accuracy, and follow formal business practices with high attention to detail

- Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders

- Ability to multi-task and maintain an organized and effective personal work environment





- Adapts readily and effectively to changing priorities and demands

- Personable and courteous in working relationships with colleagues, faculty members, students and the public

- Ability to make appropriate decisions and resolve issues by identifying the critical elements of a problem situation and considering each aspect

- Ability to interact professionally with students, staff, faculty, and other members of the University community

- Strong mathematical and analytical skills to complete accurate calculations

- Ability to work independently and effectively as a member of the team to achieve department goals

- Intermediate proficiency required in Microsoft Office in order to prepare emails, announcements, and to input data into spreadsheets and databases

- Familiarity with software applications used by Western preferred – e.g. OWL, Cascade, PeopleSoft, GradNet, Mercury Funding

- Familiarity with academic calendar and programs offered at Western preferred

- Familiarity with Western policies and guidelines preferred

Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone (phone hidden).

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

📌 Graduate Affairs Assistant II (London)
🏢 Western University
📍 London