Job Overview

We are seeking a proactive and detail-oriented Legal Administrative Assistant to join our dynamic legal team. In this vital role, you will provide comprehensive administrative support to Lawyer and legal staff, ensuring smooth daily operations within a fast-paced legal environment. Your energetic approach and organizational skills will help facilitate efficient case management, client communication, and office administration.

This position offers an exciting opportunity to develop your career in the legal field while contributing to a professional and collaborative workplace.

Duties

- Manage and organize legal documents, files, and correspondence with precision and confidentiality
- Assist with data entry tasks using software such as QuickBooks, Microsoft Office, and Leap Legal to maintain accurate records
- Handle front desk responsibilities including greeting visitors, answering multi-line phone systems, and providing exceptional customer service
- Support billing processes through bookkeeping tasks and tracking expenses using accounting tools
- Prepare proofreading and editing of legal documents, contracts, and reports to ensure accuracy and clarity
- Coordinate appointments, court dates, and meetings while maintaining organized calendars for attorneys
- Perform clerical duties such as filing, photocopying, scanning, and maintaining office supplies

Requirements





- Proven clerical experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with data entry, filing systems, and multi-line phone systems in a professional environment
- Excellent phone etiquette with the ability to provide outstanding customer support and handle inquiries efficiently
- Familiarity with QuickBooks or similar bookkeeping software is highly desirable
- Prior experience working in a legal or medical office setting is a plus; dental or healthcare office experience is advantageous
- Solid typing skills with high accuracy; proofreading abilities are essential for document review
- Demonstrated ability to manage multiple tasks simultaneously while maintaining professionalism and confidentiality

Join us as a Legal Administrative Assistant where your enthusiasm for organization and customer service will help us deliver exceptional support in a vibrant legal setting. We value energetic team players who are eager to grow their skills while contributing to our success! Pay: $18.00-$20.00 per hour

Expected hours: 37.5 per week

Benefits

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Legal Administrative Assistant (Baddeck)
🏢 Matthew F. Hart Law
📍 Baddeck