Office Administrator / Bookkeeper

Full-Time | 1-Year Maternity Leave Position | Monday–Friday

We are looking for a reliable, organized, and experienced Office Administrator / Bookkeeper to join our team for a 1-year maternity leave position.

This is a full-time, in-office position with the possibility of becoming a permanent full-time position for the right candidate.

The ideal candidate is someone who enjoys a variety of responsibilities, takes pride in their work, has excellent attention to detail, and is comfortable working independently in a small office environment.

Position Details

- Start Date: November
- Hours: Monday to Friday, 7:30 AM – 3:30 PM
- Employment Type: Full time, 1-year maternity leave position
- Location: In-office
- Starting Wage: $28.00/hour, negotiable based on experience and knowledge
- Benefits: Extended health benefits after probationary period
- Vacation: 2 Weeks
- Potential: Opportunity for permanent full-time employment following the maternity leave position

Responsibilities Bookkeeping & Accounting

- Manage Accounts Receivable and Accounts Payable
- Prepare, process, and enter invoices
- Receive and record payments
- Follow up on outstanding and past-due accounts
- Process government remittances
- Maintain accurate financial records
- Perform account reconciliations
- Assist with month-end bookkeeping procedures
- Maintain organized financial files and documentation
- Perform day-to-day bookkeeping using QuickBooks

Office Administration & Customer Service

- Answer incoming phone calls and take service calls and messages




- Provide professional and friendly customer service to customers and vendors
- Dispatch service calls and coordinate technician schedules
- Use Service Fusion, our dispatching and field-service management software
- Respond to emails and general office correspondence
- Prepare documents, reports, and spreadsheets
- Maintain accurate customer and supplier records
- Receive and organize shipments
- Order materials and office supplies when required
- Monitor office supplies and assist with keeping the office running efficiently
- Maintain a clean, organized, and professional office environment
- Assist with other administrative duties as required

Required Skills & Experience

- 2+ years of bookkeeping and/or office administration experience preferred
- Strong QuickBooks knowledge and experience is a must
- Experience with Accounts Payable and Accounts Receivable
- Experience processing government remittances
- Strong working knowledge of Microsoft Office 365
- Proficient in Microsoft Word and Excel
- Comfortable using email and other office technology
- Strong data-entry and organizational skills
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and prioritize effectively




- Ability to learn new software and systems quickly
- Previous dispatching or service-industry experience is an asset
- Experience with Service Fusion is an asset

The Successful Candidate We are looking for someone who is:

- Reliable, dependable, and punctual
- Extremely organized and detail-oriented
- Able to multitask and manage competing priorities
- Comfortable working under pressure and meeting deadlines
- Able to work independently with minimal supervision
- Comfortable working alone in a small office setting
- Professional, friendly, and approachable
- A solid communicator with excellent customer service skills
- Flexible and willing to take on a variety of responsibilities
- Proactive and able to recognize what needs to be done
- Trustworthy and able to maintain confidentiality when handling financial and company information
- A team player who is willing to help wherever needed

· Committed to maintaining attention to detail and accuracy in all administrative and financial tasks. If you are an experienced bookkeeper/administrator who enjoys variety, takes pride in being organized, and can confidently manage both the financial and administrative side of a busy office, we would love to hear from you!

Please send your resume and cover letter outlining your relevant experience and why you feel you would be a excellent fit for this position.

Pay: From $28.00 per hour

Expected hours: 40.0 per week

Benefits

- Dental care
- Extended health care
- Paid time off

Work Location: In person

📌 Office Administrator/Bookkeeper (Victoria)
🏢 Action Door Service
📍 Victoria