Overview

We are seeking a proactive and detail-oriented Office Assistant to join our dynamic team. This vital role ensures the smooth operation of daily office functions, providing essential support across administrative, clerical, and customer service tasks. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a passion for maintaining an efficient office workplace.

This paid position offers an exciting opportunity to develop your professional skills while contributing to a thriving organization.

Duties

- Manage front desk responsibilities, including greeting visitors and directing them appropriately
- Answer multi-line phone systems promptly and professionally, demonstrating excellent phone etiquette
- Perform data entry tasks accurately using Microsoft Office and Google Workspace tools
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Support bookkeeping activities using QuickBooks and assist with basic financial record keeping
- Provide exceptional customer support by addressing inquiries and resolving issues efficiently
- Assist in scheduling appointments, coordinating meetings, and managing calendars for staff members
- Support medical or dental office operations by handling patient records, verifying insurance information, and managing appointment bookings (if applicable)
- Conduct proofreading and document review to ensure accuracy and professionalism in all communications

Skills

- Proven experience with Office experience,



including proficiency in Microsoft Office applications such as Word, Excel, and Outlook
- Strong computer skills with the ability to learn new software quickly; familiarity with Google Workspace is a plus
- Excellent organizational skills with keen attention to detail in filing, data entry, and document management
- Prior clerical experience in an administrative or customer service role; healthcare or dental office experience is highly desirable
- Ability to handle multi-line phone systems efficiently while maintaining professionalism and courteous communication
- Demonstrated ability to perform typing at a fast pace with high accuracy; proofreading skills are essential
- Knowledge of bookkeeping software such as QuickBooks; basic financial recordkeeping is a plus
- Exceptional customer service skills with a friendly demeanor and effective communication style
- Strong organizational abilities to prioritize tasks effectively in a fast-paced environment

Join us as an Office Assistant and be a key contributor to our team’s success! Your energy, attention to detail, and dedication will help create a welcoming and efficient workplace where everyone can thrive.

Company About

MacGillivray Guest Home is a long term care facility that fosters a community of respect and dignity. We are committed to enriching the lives of each resident by providing a comfortable, secure and caring home while striving to meet individual physical, mental, social and spiritual needs.

Pay: $24.00-$28.00 per hour

Work Location: In person

📌 Office Assistant (Sydney)
🏢 Health Park Early Learning Centre
📍 Sydney