Job Overview

We are seeking an energetic and highly organized Office Manager to lead our administrative operations and ensure the smooth functioning of The Evangeline Mental Wellness Hub. This pivotal role involves overseeing daily administrative tasks, managing office systems, supporting staff, and maintaining a welcoming atmosphere for visitors and team members alike.

Key Responsiblities

- Financial Administration – Organize invoices, receipts, payments and financial records, coordinate with the bookkeeper and support the ED with financial oversight.
- Project Budget Tracking – Maintain project expense trackers, monitor spending and remaining balances, and flag any concerns to the ED.
- Payroll and Employee Records – Organize timesheets and payroll information and support the ED with HR documents and employee records.
- General Administrative Support – Assist the ED and team with correspondence, document preparation and administrative follow-up.
- Building Bookings and Partner Coordination – Manage bookings for partner organizations using the Hub, confirm schedules, maintain agreements and contact information, communicate building access and usage guidelines, coordinate room setup and cleanup expectations, and follow up on any concerns.
- Internal Calendars and Scheduling – Maintain shared calendars for building bookings, staff vacations and time off, meetings, scheduled maintenance, inspections and repairs to avoid conflicts and ensure follow-up.
- Filing and Records Management – Review and organize old files, properly file records, securely destroy outdated documents according to retention requirements, and establish consistent electronic filing through Google Drive.




- Electronic File Security and Access – Organize Google Drive folders, establish appropriate staff access and permissions, protect confidential information and ensure secure storage of organizational records.
- Internal Safeguards and Security – Review, update and maintain internal security procedures, including email and computer passwords, door codes, keys, alarm codes, banking permissions, account access, and procedures for changing or removing access when employees leave.

Qualifications

- Proven experience in office management or administrative roles with strong clerical skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and Sage 50 for bookkeeping tasks.
- Previous experience in finances and basic bookkeeping is an asset.
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Solid data entry skills with high accuracy; capable of proofreading documents meticulously.
- Ability to perform general filing duties while maintaining confidentiality of sensitive information.
- Adept at using computer skills for various administrative functions such as typing reports or managing electronic records.
- Commitment to maintain an inclusive, welcoming environment for all members of the community.

Working Conditions

- 16.5 hours per week, worked over three days. Scheduled workdays will be based on organizational needs and may be adjusted when necessary. Occasional evening and weekend work may be required.
- Work is performed in an office and community-based program setting.
- Flexibility to adapt to changing needs and priorities.

Pay: $20.00 per hour Expected hours: 16.5 per week

Benefits

- Casual dress
- On-site parking

Work Location: In person

📌 Office Manager (Berwick)
🏢 Evangeline Mental Wellness Hub
📍 Berwick