Personal Assistant – Private Individual

Job Type: Full-Time

Location: Toronto and Dubai / Hybrid

Position: Personal Assistant / Lifestyle Manager

Job Overview

We are seeking a highly organized, proactive, discreet, and resourceful Personal Assistant to provide comprehensive support to a private individual with a busy, international lifestyle.

The ideal candidate will be responsible for managing a wide range of personal, administrative, and lifestyle-related tasks, ensuring that daily operations run smoothly and efficiently. This role requires someone who is detail-oriented, adaptable, trustworthy, and capable of working independently with minimal supervision.

The successful candidate should be comfortable handling multiple responsibilities, coordinating with various service providers, and anticipating needs before they arise.

Key Responsibilities

Personal & Lifestyle Management

- Manage daily schedules, appointments, reservations, and personal commitments.
- Coordinate personal errands, purchases, deliveries, and other day-to-day requirements.
- Research and arrange restaurants, hotels, experiences, and personal services.
- Assist with managing personal properties, vehicles, and other assets.
- Coordinate with household staff, contractors, and external service providers when necessary.

Travel & Logistics
- Organize domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Manage travel-related bookings, changes, and last-minute arrangements.
- Coordinate logistics across multiple cities and countries.
- Ensure all travel arrangements are organized, efficient, and aligned with personal preferences.

Administrative Support
- Manage emails, correspondence, calendars, and important documents.
- Track deadlines, appointments, renewals, payments, and other commitments.
- Maintain organized records of personal expenses, invoices, and receipts.
- Communicate professionally with businesses, vendors,



and service providers on behalf of the employer.
- Assist with research, comparisons, and sourcing products or services.

General Support & Special Projects
- Handle ad hoc requests and time-sensitive tasks efficiently.
- Research and coordinate purchases, bookings, and other personal projects.
- Troubleshoot issues independently and provide practical solutions.
- Anticipate upcoming needs and proactively manage outstanding tasks.
- Maintain strict confidentiality regarding all personal, financial, and business matters.

Ideal Candidate
- Previous experience as a Personal Assistant, Executive Assistant, Lifestyle Manager, or similar role is preferred.
- Exceptional organizational and time-management skills.
- Robust communication skills and professional judgment.
- Highly resourceful, proactive, and capable of independently solving problems.
- Comfortable working in a fast-paced environment with changing priorities.
- Tech-savvy and proficient with modern productivity and communication tools.
- Flexible with working hours and occasionally available for urgent requests.
- Experience coordinating luxury travel, hospitality, or high-end lifestyle services is an asset.
- Demonstrates a high level of discretion, reliability, and attention to detail.

Additional Qualifications
- Spoken proficiency in Chinese (Taishanese, Cantonese, or Mandarin) is considered a strong asset but is not required.

What We’re Looking For

Above all, we are looking for someone who can make everyday life easier by taking ownership of tasks from start to finish.

The ideal candidate doesn’t simply wait for instructions but actively identifies what needs to be done, follows through on responsibilities, and consistently delivers high-quality results.

This is an opportunity to work closely with a private individual in a dynamic role that offers variety, responsibility, and exposure to an international lifestyle.

Pay: $100,000.00-$120,000.00 per year

Work Location: Hybrid remote in Toronto, ON

📌 Personal Assistant to CEO (Toronto)
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