We are seeking a dynamic and detail-oriented Physiotherapy Office Administrator to join our team and keep our daily operations running smoothly. In this vital role, you will manage a variety of administrative tasks, coordinate communication channels, and support both staff and clients with professionalism and efficiency. Your energetic approach will help foster a productive work environment, ensuring that office functions are seamless and organized.
The ideal candidate is proactive, highly organized, and possesses strong computer skills to handle multiple responsibilities with enthusiasm.
Duties
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing excellent customer service.
- Perform data entry tasks accurately using tools like universal office , Microsoft Office, maintain records and financial transactions.
- Oversee filing systems—both digital and physical—to ensure easy retrieval of documents and compliance with organizational standards.
- Support bookkeeping activities by managing invoices, receipts with attention to detail.
- Assist in scheduling appointments, coordinating meetings, and managing calendars for staff members.
- Handle clerical duties such as billing ,
preparing invoices and maintaining office supplies inventory.
- Provide customer support by responding promptly to inquiries and ensuring a positive experience for clients and visitors.
Qualifications
- Proven experience in office administration or clerical roles with robust organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel).
- Excellent computer skills including data entry, typing accuracy, and familiarity with multi-line phone systems.
- Prior experience working in a physiotherapy clinic is a plus, especially physiotherapit’s receptionist or medical office experience.
- Strong phone etiquette and customer service skills to handle inquiries professionally.
- Ability to proofread documents meticulously to ensure clarity and accuracy.
- Demonstrated ability to multitask efficiently while maintaining attention to detail in fast-paced settings.
Join us as an Office Administrator where your organizational talents will keep our operations thriving! We value energetic professionals who excel at multitasking and thrive on delivering exceptional support every day.