Position Summary The Procurement Assistant / Clerk provides operational and administrative support to the Purchasing function, ensuring accurate and timely processing of purchasing transactions, system data integrity, and effective follow-up on supplier commitments. The role supports Buyers, the Purchasing Manager, and Finance by maintaining accurate data in Infor SyteLine and preparing reports, allowing Buyers to focus on strategic sourcing and supplier management.
Reporting Relationship
Reports to: Purchasing Manager
Works closely with: Buyers, Accounting / Finance, Warehouse, Production Teams, and External Suppliers
Hours of Work
Monday to Friday, standard business hours (generally 8:00 a.m. to 4:30 p.m), with flexibility as operational demands require.
Key Duties and Responsibilities
1. Purchasing and ERP Support
- Enter and maintain Purchase Orders (POs) in Infor SyteLine based on approved requisitions
- Process PO acknowledgements, confirmations, and due date updates
- Provide backup PO issuance support during Buyer absences
- Maintain requisition logs and purchasing tracking documents
1. Reporting & Follow-Ups
- Prepare and maintain recurring reports (open orders, past-due, backorders, scorecards)
- Proactively follow up with suppliers on past-due and at-risk orders
- Escalate delivery issues prior to production impact
1. Data Quality & System Integrity
- Maintain accurate purchasing and item master data in Infor SyteLine
- Support cost rollups and purchasing data completeness
- Post inventory adjustments as instructed, following internal controls
1. Cross-Functional & Administrative Support
- Support Accounting with purchasing discrepancies and documentation
- Maintain freight and purchasing documentation
- Monitor and maintain appropriate levels of office supplies
- Assist with ad-hoc administrative tasks supporting purchasing operations
Qualifications and Skills
- Robust attention to detail and data accuracy
- Experience with ERP systems (Infor SyteLine preferred)
- Strong organizational and reporting skills
- Ability to manage follow-ups and prioritize workload
- Clear and professional communication skills
Working Conditions Office-based administrative role within a manufacturing environment. Regular computer use is required, with occasional interaction with warehouse or production areas.
Pay: $26.00 per hour
Expected hours: 40.0 per week
Benefits
- Company events
- Extended health care
- On-site parking
- RRSP match
Application question(s):
- Are you located in Kingston ON?
- Are you able to work on-site Monday to Friday?
- Will you require AODA accommodation during the recruitment process? If so, please let us know how we can assist you!
- Do you, or will you require sponsorship to continue working in Canada?