Overview

This position is responsible for creating and facilitating programs, coordinating program data, and supporting volunteer efforts. The role also includes overseeing meal services and helping manage community events.

We are seeking a dynamic and strategic Program Manager to lead complex, cross-functional initiatives that drive organizational growth and innovation. You will oversee multiple projects simultaneously, ensuring alignment with Hub objectives, managing expectations, and delivering high-impact results.

The Program Coordinator is key to promoting mental wellness in the community by gathering and anslyzing program data to identify mental health trends and community needs. The position also ensures that the Hub remains a welcoming and inclusive space for both program participants and community partners.

Your expertise in team leadership will be essential to foster a collaborative setting that promotes continuous improvement and operational excellence. Additionally, this role contributes to the palnning and coordination of events to increase the Hub's visibility and community outreach.

Key Responsiblities

Organizational Support

- Lead the planning, execution, and delivery of multiple programs, ensuring they meet scope, schedule, budget, and quality standards.
- Answer and direct phone calls, relay messages, and provide accurate information to visitors and staff.
- Welcome and assist visitors, volunteers, participants and community partners ensuring that the program area is organized and inviting.
- Maintain and update outdoor signage to reflect current programs and relevant information.
- Plan and complete grocery shopping to ensure food is available for weekly meals, and maintain adequate kitchen supplies, including cleaning products, disposable paper products, and other essentials to keep the kitchen clean, organized, and properly stocked.

Program Data Management & Reporting
- Collect and manage program participant data, such as attendance,



registration, and engagement, to ensure accurate records for reporting and program evaluation.
- Compile detailed information to meet the requirements of funders, grant applications, and organizational evaluation.
- Complie program data to identify broader mental health trends, service gaps, and emerging community needs. Provide insights that support program planning, guide service improvements, and strengthen funding proposals aimed at addressing mental wellness in the community.
- Ensure all participant, volunteer and community partner data is securely stored and handled in accordance with proviacy policies

Program Operations Support
- Participate in dalily operations of the breakfast and lunch programs, ensuring smooth, timely, and safe meal delivery.
- Assist with the planning, coordination, and delivery of community programs and services, ensuring they are aligned with mission of the Evangeline Mental Wellness Hub.
- Coordinate and plan community events and meals hosted by the Hub, ensuring each event is well-organized, effectively promoted, and executed smoothly.
- Work to increase the Hub's exposure in the community through networking, social media posts, and collaboration with community partners.

Volunteer Coordination
- Recruit, train, and support volunteers for various programs and services offered.
- Collaborate with kitchen volunteers to ensure that food preparation meets health and safety standards.
- Provide regular communication and training to volunteers, ensuring they are informed and prepared for their roles.




- Maintain accurate volunteer records and help foster a postive, supportive volunteer environment.
- Recongnize and appreciate volunteer efforts to keep them engaged and motivated.

Facility Support
- Monitor the cleanliness and maintenance of the Hub, ensuring that shared spaces are safe, organized, and welcoming.
- Track supplies and manage inventory, ensuring that necesary materials are restocked as needed.
- Encourage program participants to contribute to maintaining the space through light maintenance tasks and chores.
- Oversee building and equipment maintenance, ensure health and safety requirements are met, and maintain the facility upkeep list, assigning tasks to team members and following up to ensure they are completed in a timely manner.

Qualifications

- Ability to manage budgets effectively while maintaining focus on project scope and organizational priorities.
- Strong organizational, time management, and multitasking skills.
- Excellent verbal and written communication skills.
- Previous experience in volunteer coordination and nonprofit program support is an assest.
- Ability to work both independently and collaboratively with a dynamci, community-focused environment.
- Strong problem-solving abilities with minimal supervision.
- Commitment to maintaining an inclusive, welcoming environment for all members of the community.

Working Conditions
- 25 hours per week, 5 days per week, with a flexible schedule that may vary based on the needs and activities of the Hub
- Work is performed in an office, kitchen, and community based program setting.
- Some light physical duties may be required, including lifting supplies, assisting with meal preparation , and light cleaning duties.
- Flexibility to adapt to changing needs and priorities.

Pay: $20.00 per hour Expected hours: 25.0 per week

Benefits

- Casual dress
- Discounted or free food
- On-site parking

Work Location: In person

📌 Program Manager (Berwick)
🏢 Evangeline Mental Wellness Hub
📍 Berwick