MUST HAVE 1–3 YEARS OF EXPERIENCE MANAGING AND FILLING APPOINTMENT CALENDARS IN A BUSY SALON, MED SPA, OR SIMILAR BUSINESS. IF YOU DO NOT HAVE THIS EXPERIENCE, PLEASE DO NOT APPLY.

Location: Windsor, Ontario

Job Type: Full-Time, Permanent

Pay: $20–$25/hour + commission

About the Position

Melt Body Health is an established, award-winning body contouring and skincare clinic seeking an experienced, highly organized Front Desk Coordinator.

This is not a basic receptionist role. We need someone who takes ownership of the appointment calendar, proactively fills openings, follows up with clients, and keeps our clinic running efficiently.

Responsibilities

- Actively manage the calendar and fill cancellations and open appointment slots.
- Make outbound calls to confirm appointments and rebook clients.
- Follow up with cancelled, missed, and overdue clients.
- Answer calls, texts, emails, and social media inquiries promptly.
- Schedule appointments, process payments, and maintain client records.
- Support treatment package bookings and product sales.
- Assist with daily clinic operations.

Requirements




- Minimum 1 year of proven experience managing appointment calendars in a salon, med spa, dental, chiropractic, or similar appointment-based business.
- Experience proactively filling cancellations and rebooking clients.
- Confident making outbound calls and communicating with clients.
- Strong organizational, multitasking, and time-management skills.
- Reliable, detail-oriented, and able to work independently.
- Experience with appointment booking software.

Schedule

Monday–Thursday: 10 AM–6 PM

Saturday: 9 AM–3 PM

Saturday availability is mandatory.

What We Offer

- $20–$25/hour based on experience.
- Product sales commission.
- Employee discounts on treatments and skincare.
- Paid training and team events.
- Supportive, professional work environment.

We are looking for someone proactive who sees an opening in the calendar and takes immediate action to fill it.

Pay: $20.00-$25.00 per hour

Expected hours: 40.0 per week

Benefits

- Company events
- In office parking
- Paid time off

Work Location: In person

📌 Receptionist/Administration (Windsor)
🏢 Melt Body Health
📍 Windsor