Overview

We are seeking a dynamic and highly organized Secretary to join our team! This vital role involves providing comprehensive administrative support to ensure smooth daily operations across various departments. The ideal candidate will bring enthusiasm, attention to detail, and excellent communication skills to create a welcoming and efficient environment.

You will be the first point of contact for clients and visitors, manage essential documentation, and support the team with a variety of clerical tasks. This paid position offers an exciting opportunity to develop your administrative expertise in a professional setting.

Duties

- Answer multi-line phone systems promptly with professional phone etiquette, directing calls accurately and courteously
- Greet visitors at the front desk, ensuring a positive first impression and assisting with check-in procedures
- Manage scheduling and calendar appointments for staff members, coordinating meetings and conference rooms
- Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to maintain accurate records
- Organize and file documents systematically, including digital files and physical paperwork such as medical or dental records
- Support bookkeeping activities by tracking expenses, processing invoices, and maintaining financial records in QuickBooks
- Provide customer service support by addressing inquiries via phone or email, offering helpful solutions and information

Skills





- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications for document creation and communication
- Strong computer skills with the ability to learn new software quickly and efficiently
- Excellent organizational skills with keen attention to detail for proofreading documents and managing files effectively
- Experience in clerical roles with knowledge of filing systems, data entry, and administrative procedures
- Prior office experience in a medical or dental setting is highly desirable, including familiarity with dental receptionist duties and medical office procedures
- Ability to handle front desk responsibilities confidently while maintaining professionalism during busy periods
- Skilled in managing multi-line phone systems, demonstrating effective communication and customer support skills
- Basic bookkeeping knowledge using QuickBooks or similar accounting software is a plus
- Demonstrated typing speed for effective document processing along with strong organizational skills to prioritize tasks effectively

Join us as a Secretary where your proactive approach and exceptional organizational talents will make a meaningful impact! We value energetic professionals committed to delivering outstanding administrative support while fostering a welcoming environment for clients and team members alike.

Pay: $4,000.00 per month

Benefits

- Company events
- Flexible schedule

Work Location: In person

📌 Secretary (Mississauga)
🏢 Abood]
📍 Mississauga