About us

Galco Atlantic is a small business in Moncton, NB. We are professional and challenging.

Our work environment includes

- Casual work attire
- Safe work workplace

Administrative Duties:

- Reception Duties (telephone, emails, incoming and outgoing mail, visitors)
- Assistant to the owner with assigned projects
- Communicate with tenants, service vendors and maintenance team
- Organize and maintain paper files
- Organize and maintain electronic files and list such at tracking information on tenants, tracking utility expenses, tracking renovation projects
- Organize and maintain building key ledger and box
- Organize and maintain parking access and cards (company owned lots)
- Perform residential landlord relations
- Occasional travel required (to/from local bank, company owned buildings, etc)

Bookkeeping Duties

Cash Management

- Perform monthly bank reconciliations and investigate discrepancies.
- Reconcile company credit card accounts and ensure transactions are properly recorded.
- Monitor cash balances and ensure transactions are accurately recorded in the accounting system.
- Record deposits, withdrawals, transfers, and other banking transactions.

Accounts Receivable

- Post monthly rental income and other receivable transactions.
- Record and apply tenant payments to the appropriate accounts.
- Process monthly Pre-Authorized Debit (PAD) payments.
- Monitor outstanding receivables and follow up on overdue balances.
- Prepare and issue tenant invoices, statements, and other billing documents as required.
- Reconcile tenant accounts and investigate discrepancies.

Accounts Payable

- Receive, review, and post vendor invoices into the accounting system.
- Verify invoices for accuracy, proper coding, approvals, and supporting documentation.
- Process vendor payments by cheque, EFT, PAD, and other approved payment methods.




- Process and record monthly utility bills and other recurring expenses.
- Monitor outstanding payables and ensure invoices are paid according to payment terms.
- Reconcile vendor accounts and resolve discrepancies when required.

General Bookkeeping

- Maintain accurate and up-to-date accounting records.
- Record and post journal entries and adjusting entries as required.
- Maintain and reconcile general ledger accounts.
- Assist with month-end and year-end closing procedures.
- Prepare supporting schedules and reports for management and external accountants.
- Maintain organized accounting records and supporting documentation.
- Ensure transactions are properly allocated to the appropriate company, property, building, and general ledger account.

Financial Reporting & Compliance

- Assist with monthly financial reporting and review of income and expenses.
- Prepare reports and documentation required for HST/GST filings.
- Assist with year-end working papers and provide supporting documents to external accountants and auditors.
- Review accounts for unusual or outstanding transactions and make corrections as necessary.
- Ensure bookkeeping records are maintained in accordance with company policies and accounting procedures.

Property Accounting Support

- Maintain accurate accounting records for individual properties and rental units.
- Record rental income, operating expenses, property taxes, utilities, and other property-related transactions.
- Track tenant prepayments, deposits, and other tenant-related balances.
- Assist with monthly property reconciliations and financial reporting.
- Review property-level income and expenses to ensure transactions are recorded under the correct property and account.

Job Type: Full-time Pay: $45,000.00-$55,000.00 per year

Benefits

- Casual dress

Education:
- AEC / DEP or Skilled Trade Certificate (required)

Work Location: In person

📌 Senior Accounting Clerk (Moncton)
🏢 Galco Atlantic
📍 Moncton