Studio Manager & Executive Assistant

Omar Gandhi Architects | Halifax, NS

Hybrid | Part-time or full-time flexibility

About the role

Omar Gandhi Architects is seeking an experienced Studio Manager to oversee the administrative and operational needs of our Halifax studio, with part-time executive assistant support to Omar Gandhi. Studio culture is central to how we work, so we're looking for someone with both the right experience and the right fit for our team.

Administrative responsibilities

- Coordinate schedules, correspondence, and day-to-day studio needs
- Support project teams with documentation, contracts, and filing
- Manage communications with vendors, consultants, and clients

Operational responsibilities
- Oversee studio systems, supplies, and workflows
- Support invoicing, budgets, and general office management
- Keep the studio organized as projects and teams grow

Executive assistant responsibilities
- Manage Omar's calendar, travel, and correspondence
- Anticipate priorities and provide discreet, proactive support

Must-haves
- Proven experience in studio, office, or operations management
- Experience providing executive-level support, including calendar, travel, and correspondence management
- Strong organizational and time-management skills,



with the ability to juggle multiple priorities
- Excellent written and verbal communication
- Discretion and sound judgment with confidential information
- Working knowledge of invoicing, budgets, and general office administration
- Proficiency with Microsoft Office or Google Workspace
- A collaborative, proactive approach and a genuine fit with our studio culture
- Based in or willing to work in Halifax, NS (hybrid)

Nice-to-haves
- Experience working in an architecture, design, or other creative studio
- Familiarity with architectural project workflows, contracts, and consultant coordination
- Experience with project management or accounting software
- Experience managing vendors, suppliers, or contractors
- Experience supporting a principal or founder directly
- Interest in architecture, design, and the arts

What we offer
- Hybrid work flexibility
- Part-time option available
- A creative, collaborative studio setting in Halifax

To apply Please send your resume and a short note about why you'd be a great fit to [email/link].

Pay: $25.00-$40.00 per hour

Benefits

- On-site parking

Work Location: Hybrid remote in Halifax, NS B3H 4P8

📌 Studio Manager (Halifax Regional Municipality)
🏢 Omar Gandhi Architects
📍 Halifax Regional Municipality