Job Summary

Island Heights Construction Ltd. is a licensed residential and commercial general contractor servicing Vancouver Island. You will own the books: full-cycle bookkeeping in QuickBooks Online, accounts payable, accounts receivable, and client invoicing, with monthly reconciliations completed on time and a clean year-end package for our external accountant.

The role starts remote. When our current office space is established, it will transition to in-person in Nanaimo.

Candidates must live on Vancouver Island and be able to come into the office when required.

RESPONSIBILITIES:

Accounts payable:

- Receive, code, and enter supplier and subcontractor invoices against the correct job and cost code
- Enter only invoices approved by the project team, and confirm discrepancies before payment
- Run scheduled payment batches and keep vendor records current
- Record company credit card transactions as they happen
- Track subcontractor holdbacks and release dates

Accounts receivable and invoicing:

- Prepare and issue progress draws, change order invoices, and final invoices per contract terms
- Track holdbacks receivable and release timing
- Follow up on overdue accounts and escalate per our billing policy
- Apply payments and keep the AR aging accurate

Bookkeeping and close:

- Monthly bank and credit card reconciliations
- GST and PST filings and remittances
- Support payroll processing in Humi and WorkSafeBC reporting
- Prepare the annual year-end package for our external accountant




- Keep job costing in QuickBooks aligned with Buildertrend

EXPERIENCE:

- 3+ years of proven full-cycle bookkeeping, including AP, AR, and reconciliations
- Strong QuickBooks Online skills (a short practical test is part of the interview process)
- Construction or trades bookkeeping experience: progress billing, holdbacks, job costing
- Working knowledge of GST and BC PST
- Proven accuracy, and a clear method for catching your own errors
- A track record of working independently and reliably in a remote role

ASSETS:

- Buildertrend experience
- Humi or similar payroll platform experience
- Bookkeeping certificate or progress toward a CPA designation

DETAILS:

- Full-time, Monday to Friday, available during set core business hours (Pacific time)
- Remote to start, transitioning to in-office in Nanaimo once our office is established
- Company-provided laptop and software access
- Extended health benefits
- Growth path: as our group of companies expands, this role grows into a Finance and Administration Manager and broader shared-services leadership

Join us as a vital part of our team where your expertise will drive operational success! We value energetic professionals eager to make a meaningful impact through precise financial management and seamless administrative support.

Pay: $55,000.00-$65,000.00 per year

Benefits:

- Dental care
- Extended health care

Experience:

- proven full-cycle bookkeeping: 3 years (preferred)

Location:

- Nanaimo, BC (preferred)

Work Location: Hybrid remote in Nanaimo, BC

📌 Finance and Administration Coordinator (Nanaimo)
🏢 Island Heights Construction
📍 Nanaimo