Company Overview
Ltd is a dynamic and growing company specializing in glass and door services for the property management and retail facility management industries. We serve local clients with our own skilled glaziers and door technicians, while also managing a broad network of over 500 subcontractors across Canada to ensure fast, cost-effective, and high-quality service for our national retail accounts.

Overview
We are seeking an energetic and detail-oriented Shipping, Receiving & Inventory Associate to join our team. In this vital role, you will manage the movement of goods within our warehouse, ensuring accurate shipping, receiving, and inventory control. Your proactive approach will help maintain smooth warehouse operations, support order fulfillment, and contribute to our ongoing growth. This is a hands-on operational and administrative position requiring a combination of physical warehouse work, forklift operation, inventory management, computer proficiency and accurate recordkeeping.

The Shipping, Receiving & Inventory Associate is responsible for managing the day-to-day movement, organization, tracking and control of materials, parts, equipment and inventory within the company's warehouse, shop and manufacturing operations.

This is a hands-on operational and administrative position requiring a combination of physical warehouse work, forklift operation, inventory management, computer proficiency and accurate recordkeeping.

The employee will be actively involved in receiving and unloading deliveries, preparing outgoing shipments, loading company trucks, organizing materials for work orders and maintaining accurate inventory records in the company's ERP system.

The position requires close coordination with plant workers, technicians, purchasing and operations personnel to ensure materials and equipment are available, properly recorded and ready for scheduled work.

As the Operations department relies heavily on this role for daily workflow, consistent attendance, punctuality, reliability and the ability to meet operational deadlines are essential requirements of the position, subject to applicable employment legislation and accommodation obligations.

Essential Duties and Responsibilities

1. Shipping, Receiving and Material Handling

- Receive, inspect, unload and verify incoming deliveries of materials, parts, equipment and supplies against purchase orders, packing slips and delivery documentation.
- Physically load and unload materials and equipment from delivery vehicles, company trucks and transport carriers.
- Operate forklifts and other authorized material-handling equipment subject to appropriate training and authorization.
- Work alongside plant employees and other warehouse personnel to safely move, lift, position and organize materials.
- Prepare, pack, label and stage outgoing materials and equipment for delivery to jobsites, customers or other company locations.
- Coordinate incoming and outgoing shipments and ensure materials are ready according to operational schedules.
- Verify quantities, item descriptions and condition of goods received or shipped.
- Identify and promptly report shortages, damages, discrepancies or incorrect deliveries.
- Maintain accurate packing slips, shipping documents, receiving records and proof of delivery.




- Ensure company trucks are properly loaded and equipped with the materials, supplies and tools required for assigned jobs.
- Maintain safe loading, unloading and material-handling practices at all times.

2. Inventory Control and Stock Management

- Monitor and maintain accurate inventory levels for materials, parts, equipment, tools and supplies.
- Record all inventory receipts, issues, transfers, returns and adjustments in the company's ERP system.
- Conduct regular physical inventory counts, cycle counts and stock reconciliations.
- Investigate discrepancies between physical inventory and system-generated inventory reports.
- Maintain proper stock identification, bin locations, shelving and material organization.
- Ensure materials are correctly labelled, stored and readily accessible.
- Monitor stock availability and identify shortages or replenishment requirements.
- Coordinate with the Purchasing department regarding material requirements, purchase orders and outstanding deliveries.
- Track incoming purchase orders and follow up on delayed or incomplete shipments.
- Maintain accurate inventory records and support inventory audits and reconciliations.
- Ensure inventory is released, transferred or allocated to the appropriate work order or job in accordance with company procedures.

3. ERP System, Documentation and Administrative Duties

- Accurately enter and update inventory, shipping, receiving and material transactions in the company's ERP system.
- Scan, upload and attach all relevant paperwork, including purchase orders, packing slips, receiving documents, shipping records, material transfers and returns, to the appropriate ERP records.
- Ensure that all inventory movements are supported by proper documentation and recorded promptly.
- Maintain organized electronic and physical filing systems.
- Update work orders with relevant material usage, inventory allocations and supporting documentation.
- Prepare and maintain Excel spreadsheets for inventory tracking, reconciliation, reporting and operational requirements.
- Use company email to communicate professionally with purchasing, operations, suppliers, technicians and other departments.
- Investigate missing documentation, incorrect transactions and discrepancies in ERP records.
- Support invoice verification by matching supplier invoices against purchase orders, receiving records and packing slips, and referring discrepancies to Purchasing or Accounting.
- Maintain accurate and current records to support job costing, purchasing, inventory control and financial reporting.

4. Shop, Plant and Operations Support

- Organize and prepare materials, parts, tools and equipment for scheduled jobs and work orders.
- Assist plant workers and technicians with material preparation, staging and movement.
- Maintain shop and warehouse organization, including storage racks, shelving and designated material areas.
- Assist with setting up, identifying, labelling and marking company equipment,



including applying company identification or logos where required.
- Coordinate the return, inspection and restocking of unused materials and equipment from jobsites.
- Identify damaged, obsolete or surplus inventory and report findings to management.
- Assist in maintaining tools, supplies and equipment required for daily operations.
- Support production and manufacturing activities with reasonable material-handling and general labour duties.
- Maintain clean, orderly and safe work areas in accordance with company safety procedures.

5. Coordination and Communication

- Communicate with Operations, Purchasing, Accounting, plant employees and technicians regarding material availability and requirements.
- Follow up on outstanding purchase orders, deliveries, shortages and discrepancies.
- Coordinate with suppliers and delivery personnel regarding shipping and receiving matters.
- Respond promptly to internal material requests and operational priorities.
- Escalate inventory shortages, shipping delays, documentation issues and operational concerns to management.
- Assist in resolving material-related inquiries or complaints within company procedures and authorized responsibilities.

Required Qualifications and Skills

Physical and Operational Requirements

- Ability to safely lift, carry and move materials weighing up to 50 lbs, with appropriate assistance or mechanical equipment when required.
- Ability to perform hands-on warehouse and shop duties, including standing, walking, bending, reaching, loading and unloading materials.
- Ability to operate a forklift safely, with appropriate training and company authorization.
- Comfortable working in an active warehouse, manufacturing and construction-related environment.
- Ability to work independently and collaboratively with plant and operations personnel.

Computer and Administrative Skills

- Strong computer skills and proficiency in Microsoft Excel, including spreadsheets, data entry, sorting, filtering and basic inventory reconciliations.
- Proficiency in Microsoft Outlook or similar email applications.
- Ability to learn and efficiently operate the company's ERP system, including inventory, purchasing and work-order functions.
- Ability to scan, upload, organize and retrieve

Skills

- Proven experience in warehouse operations, shipping & receiving, or related roles.
- Ability to operate forklifts, reach trucks, and other material handling equipment confidently; certification preferred.
- Familiarity with warehouse management systems or ERP software, and AS400 systems for inventory control.
- Strong organizational skills with attention to detail for accurate order picking and inventory management.
- Basic math skills for counting, measuring, and verifying shipments.
- Experience in e-commerce fulfillment processes is a plus.
- Excellent communication skills to coordinate with team members and vendors effectively.

Join us as a Shipping, Receiving & Inventory Associate to be a key player in maintaining efficient warehouse operations that support our company’s growth! Your proactive attitude and technical skills will ensure we deliver exceptional service every day.

Pay: $18.50-$25.00 per hour

Expected hours: 32.0 – 44.0 per week

Benefits:

- Dental care
- Extended health care
- In office parking

Work Location: In person

📌 Shipping, Receiving & Inventory Associate (Etobicoke)
🏢 Explore1.ca
📍 Etobicoke