About PEBC

The Pharmacy Examining Board of Canada is the national certification body for the pharmacy profession in Canada. Our examination processes support safe and qualified pharmacy practice and depend on accuracy, security and professional integrity.

Why work with PEBC?

At PEBC, the work we do matters. Our examinations help support safe and qualified pharmacy practice across Canada, and every member of our team plays a part in that responsibility.

We are a team that values accuracy, integrity, collaboration and accountability. We believe good work happens when people share their knowledge, support one another and take pride in getting the details right.

If you enjoy meaningful work, working with dedicated colleagues and contributing to something bigger than your individual role, PEBC may be a excellent place for you to build your career.

The opportunity

The Multiple Choice Question Examination Development Coordinator supports the successful development and delivery of all multiple choice question examinations for pharmacists. This role coordinates schedules, communications, data and vendor activities so that complex examination development processes remain organized, accurate and on track. You will work closely with examination leads, internal teams, external panelists and examination, translation and technology vendors.

What you will do

Support examination development panels

- Serve as the first point of contact for non assessment related panelist communications, including onboarding paperwork, meeting date polling and documentation requests.
- Coordinate meeting attendance with support from the Executive Assistant, and work with the staff responsible for accommodations, dietary needs, resources and other planning details for examination panels.
- Receive and organize expenses for panel participants and consultants in collaboration with the Accounting Assistant.
- Provide ongoing support to panelists with the item banking platform for item development.

Coordinate examination administration

- Work with the computer-based testing provider and maintain test requirements documentation for English and French examinations with input from examination leads and Exam Services.




- Oversee the French translation process and act as the main liaison between external translation vendors and French reviewers to support accurate and timely delivery.
- Maintain organized records, prepare materials and provide general administrative support to the department.
- Conduct quality checks of content, materials and data for accuracy and consistency.
- Apply organizational and examination specific policies and procedures consistently.
- Contribute to other examination administration priorities and projects as needed.
- Cross-train and provide coverage for other team members when required.

What you bring

- At least three years of administrative experience.
- A post-secondary diploma or degree in a related field.
- Experience coordinating meetings, managing calendars and communicating with a wide range of stakeholders.
- Intermediate to advanced Microsoft Excel skills, including formulas and functions, or a demonstrated ability to learn them quickly.
- Intermediate Microsoft Word skills, particularly with tables and formatting tools.
- Comfort learning technology platforms, working between an item banking platform and Excel, and using polling or survey tools such as Microsoft Forms or Doodle.
- Strong keyboarding skills and the ability to capture accurate, organized notes in real time.
- The ability to work independently, manage deadlines and competing priorities, and follow through in a fast paced, high volume environment.
- Sound judgment when handling confidential information and secure examination materials.

Assets

- Knowledge of or experience in healthcare.
- Working proficiency in written French.

What will help you succeed

- Exceptional attention to detail and a consistent focus on accuracy and quality assurance.
- Strong organization, time management, analytical and problem-solving skills.
- Clear written and verbal communication and the ability to keep team members informed and aligned.
- Responsiveness, adaptability, accountability, professionalism and integrity.





Working conditions

- Most work is performed at a desk in a temperature-controlled office environment.
- This is a hybrid role with in-office attendance two to three days per week in accordance with PEBC's Remote Work Policy. More frequent in-office attendance may be required during the training period.
- Some standing, bending, reaching, filing and physical effort to move or organize boxes of materials may be required.
- Longer days and occasional weekend work may be required based on operational needs.
- Confidentiality and security of information and examination materials must be maintained at all times, both inside and outside the office.

Recruitment Process

1. Application review: Applications are reviewed against the position requirements.

2. Initial conversation: Selected candidates may be invited to an initial screening discussion about their experience, qualifications and interest in the role.

3. Interview: Shortlisted candidates participate in an interview to discuss their relevant skills, experience and approach to the work.

4. Skills assessment: Final-stage candidates will be required to complete a job-related skills assessment designed to evaluate capabilities relevant to the position.

5. Final selection: PEBC completes its final evaluation, including any required reference checks, before extending an offer of employment.

PEBC does not use AI in our recruitment process.

How to apply

Please submit your resume and cover letter through the designated application channel. We thank all applicants for their interest; only those selected for further consideration will be contacted.

Accessibility and accommodations:

PEBC is committed to providing an accessible and inclusive recruitment process. Accommodations are available upon request for applicants participating in any stage of the recruitment and selection process, including interviews and skills assessments.

If you require an accommodation, please let us know when you are contacted about the next stage of the process. We will work with you to identify appropriate arrangements while respecting your privacy and confidentiality.

Pay: $56,800.00-$69,000.00 per year

Work Location: Hybrid remote in Toronto, ON (York District)

📌 MCQ Examination Development Coordinator (Toronto)
🏢 The Pharmacy Examining Board of Canada
📍 Toronto