Job Summary:

Under the supervision of the Director, Administration and Finance, the Payroll and Bookkeeping Assistant is responsible for all aspects of the payroll function. Processes the bi-weekly payroll, verifies payroll change requests and distributes pay notification slips. Completes ROE, WSIB and other government legislated documentation. The Administrative Assistant Payroll prepares T4’s, liaises with employees, the HR Department and WSIB representatives on WSIB claims. The Payroll and Bookkeeping Assistant, reconciles and submits payments for payroll deductions and other remittances to the appropriate parties. The Payroll and Bookkeeping Assistant is also responsible for all accounting functions related to accounts payable and accounts receivable. Pays external suppliers and collects fees and revenues, prepares and makes bank deposits, processes debit payments, prepares reconciliations, vehicle fleet and insurance claims. Ensures that all transactions receive proper authorization and performs inquiries and analysis as required.

ACCOUNTABILITY:

The Payroll And Bookkeeping Assistant reports to and is accountable to the Director, Administration and Finance.

EDUCATION AND EXPERIENCE:

Community College Diploma or University Degree in finance and/or administration and one (1) year experience relevant to the job responsibilities.

OR

Community College Diploma or University Degree and a minimum of five (5) years’ experience relevant to the job responsibilities.

Canadian Payroll Association (CPA) Certification considered an asset

COMPETENCIES:

Ø Effective oral and written communication skills.

Ø Knowledge of Microsoft Windows environment and proficiency in Microsoft Office Suite, Experience with Microsoft Dynamic GP will be an asset..





Ø Knowledge of Health and Safety (H&S;) responsibilities, commitment to participate in health and safety activities and relevant Occupational Health and Safety (OHS) training.

RESPONSIBILITIES:

1. Prepare bi-weekly payroll utilizing a computerized payroll system which is linked to a web-based time and attendance system for unionized employees and Supported Employment individuals.

2. Process training allowances for Day Program Individuals.

3. Change and add employees’ master files as needed in the Payroll system.

4. Liaise with Human Resources and Benefit Carriers as needed to ensure accurate information tracking.

5. Record employees’ Leave Bank adjustments as reported by Supervisors.

6. Address payroll issues with Program Supervisors as required.

7. Distribute cheques, notification of pay deposits and other materials as required.

8. Transmit automatic pay deposits to the bank.

9. Produce external and internal payroll reports as required.

10. Maintain employees’ payroll files.

11. Manage sensitive information with discretion.

12. Prepare employees’ ROE as required by government regulations.

13. Maintain employee records for Health Benefits and Pension Plan.

14. Prepare and reconcile payments for payroll deductions and other government remittances.

15. Prepare and distribute T4’s at year end.

16. Reconcile year-end Receiver General,



Employer Health Tax and WSIB reports.

17. Prepare all payroll information related to WSIB.

18. Maintain and organize a comprehensive filing system of accounts payable and accounts receivable documentation.

19. Make adjusting entries for accounts payable and accounts receivable as needed.

20. Record debit card purchases, process credit card payments, prepare and make bank deposits; check bank account balances daily and transfer funds as needed.

21. Manage sensitive information with discretion.

22. Prepare monthly bank reconciliations.

23. Process transportation and residential fees as required.

24. Produce payments for external suppliers once approved.

25. Maintain qualified relationships.

26. Participate in staff meetings and professional development as required.

27. Participate in supervision with the Director, Administration and Finance.

28. Share the responsibility for keeping the workplace secure, neat, clean and safe.

29. Report any unhealthy or unsafe condition of building, property, furnishings, supplies and equipment to the Health and Safety Steward and/or the Program Supervisor.

30. Communicate information in accordance with OCAPDD’s confidentiality procedures.

31. Comply Workplace Hazardous Materials Information System (WHMIS) and with health and safety policies, procedures and safe work practices, and exhibit a proactive attitude toward accident prevention.

32. Adhere to OCAPDD policies and procedures.

33. Perform other related duties as required.

Pay: $60,000.00-$65,000.00 per year

Benefits:

- Company events
- Company pension
- Mileage reimbursement
- On-site parking
- RRSP match

Work Location: In person

📌 Payroll and Bookkeeping Assistant (Nepean)
🏢 OCAPDD
📍 Nepean