ABOUT THE STUDENTS’ UNION

The Students’ Union (SU) is one of the leading undergraduate student associations in Canada. We are a not-for-profit organization that works to ensure that University of Calgary undergraduate students have the best possible university experience through advocacy, representation, and providing valuable on-campus services and programs. We also manage several businesses within the MacEwan Student Centre, including a restaurant and bar, two concert venues, a convenience store, a used bookstore and copy centre, and the MacEwan Conference & Event Centre.

We’re in the business of student leadership, and so SU staff are all teachers in some capacity. We coach, mentor, and work alongside the elected members of our student government to help them develop skills and make good decisions for the organization. As such, the SU is a nimble and leading-edge organization that can pivot quickly to address emerging issues and trends.

The SU offers all our employees a competitive, market-determined salary. Our benefits, though, tend to exceed the market. These include:

- Three weeks paid vacation, pro-rated for the contract duration
- Two weeks paid winter break in December
- Unlimited paid sick time
- A mission-driven culture that values work-life balance, diverse experiences, and kindness

At the Students’ Union, we prioritize the well-being and professional growth of our employees, fostering a supportive and engaging workplace. Our commitment to a positive work environment has resulted in a dedicated, long-serving team with low turnover. If you are seeking meaningful work where your contributions are valued without compromising work-life balance, the Students’ Union may be the right place for you.

POSITION SUMMARY

The Event Assistant provides administrative, customer service, and operational support for the MacEwan Conference & Event Centre. The position serves as a first point of contact for clients and campus partners while supporting event bookings, sales administration, vendor coordination, and food and beverage operations.

The Event Assistant coordinates bookings from initial inquiry through to billing, prepares contracts and proposals, maintains booking information, and works with internal teams and external clients to support the successful delivery of events.

SALARY

The hiring range for this position is $41,000 to $45,000 annually.



The offered salary will be pro-rated for the contract duration and negotiated based on a candidate’s relative experience. As a not-for-profit organization, it is extremely unlikely that we will be able to offer a successful candidate a salary outside of this range.

KEY RESPONSIBILITIES

- Coordinate event bookings from initial inquiry through to billing.
- Prepare contracts, proposals, and booking documentation.
- Enter and maintain event details, including room setups and catering requirements.
- Respond to prospective client inquiries and support sales and outreach activities.
- Track payments and assist with event costing and invoicing.
- Manage bookings for the Table Vendor Program, including site visits, invoicing, payment tracking, and vendor support.
- Serve as a first point of contact for clients, visitors, and campus partners.
- Liaise with catering, food and beverage teams, and other internal partners to coordinate event requirements.
- Prepare signage and event materials.
- Maintain booking systems, online information, and accurate records.
- Support office administration, including supplies, filing, and general administrative tasks.
- Perform other duties as required.

QUALIFICATIONS

- A minimum of two years of experience in administration, hospitality, event coordination, or a related field.
- Strong customer service and written and verbal communication skills.
- Strong organizational and time management skills, with the ability to manage competing priorities.
- Ability to work independently, take initiative, and exercise good judgment.
- Strong attention to detail and accuracy when managing bookings, documentation, and payments.
- Ability to work effectively with clients, vendors, and internal stakeholders.
- Previous experience in hospitality, events, or a post-secondary environment would be an asset.
- Experience with event management software, including Opera, would be an asset.

EMPLOYMENT DETAILS

This is a full time term position working 35 hours per week,



Monday to Friday, from October 2026 to November 2027. Employment will conclude in November 2027.

LOCATION

This is an in-office position at the MacEwan Conference & Event Centre on the University of Calgary’s main campus.

HOW TO APPLY

Please send a resume and cover letter to [email protected]. We are accepting applications until October 30, 2026, or until we find the right person.

STATEMENT ON EMPLOYMENT EQUITY, DIVERSITY, AND INCLUSION

The Students’ Union is committed to ensuring that members of equity-deserving groups, from a broad range of communities, feel empowered to apply for positions within the organization. We strongly encourage qualified candidates from Black, Indigenous, and/or other racialized communities to apply. Qualified candidates who identify as 2Spirit and/or LGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity, and/or sexual orientation are also strongly encouraged to apply.

The Students’ Union welcomes applications from people with disabilities and believes strongly in accessibility in the work we do. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please advise us at any point and we will work with you to meet your needs while respecting your privacy as much as possible.

The Students’ Union is grateful to work on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (comprising the Siksika, Piikuni, and Kainai First Nations), the Tsuut’ina First Nation, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Goodstoney First Nations). The City of Calgary is also home to Métis Nation of Alberta, Region III. The University of Calgary is situated on land adjacent to where the Bow River meets the Elbow River, and the traditional Blackfoot name of this place is Moh’kins’tsis, which we now call the City of Calgary. The Students’ Union also recognizes that land acknowledgments are not enough. We need to pursue truth, reconciliation, decolonization, and allyship in an ongoing effort to make right with all our relations.

Job Type: Full-time

Pay: $41,000.00-$45,000.00 per year

Benefits:

- Company events
- Employee assistance program

Work Location: In person

📌 Event Assistant (13-Month Term) (Calgary)
🏢 Students' Union, University of Calgary
📍 Calgary