Administrative Assistant – Immigration Office (Full time)

Location: Vancouver, BC
Job Type: Full-Time, Monday to Friday
Work Arrangement: In-person
Salary: $22-24 per hour (to be negotiated)

About the Position

A professional immigration consulting office in Vancouver is seeking a highly organized, detail-oriented, and reliable Administrative Assistant.

This is primarily an administrative position, with some immigration-related legal support responsibilities. The successful candidate must have excellent computer skills, strong English communication skills, and the ability to handle documentation accurately and efficiently.

We are looking for someone who can work independently, manage multiple responsibilities, and maintain a high standard of accuracy.

Key Responsibilities

- Perform general administrative duties, including data entry, document preparation, scanning, filing, and maintaining digital records.
- Prepare, format, edit, and proofread professional documents, letters, forms, and correspondence.
- Use Microsoft Word and Excel extensively for document preparation, formatting, spreadsheets, data management, and recordkeeping.
- Review documents carefully for spelling errors, inconsistencies, missing information, incorrect dates, and formatting issues.
- Handle reception duties, answer telephone calls, respond to emails, schedule appointments, and communicate professionally with clients.
- Maintain client records, track deadlines, organize documentation, and follow up on outstanding information.
- Assist with preparing immigration application forms, document checklists, and supporting documents under supervision.
- Maintain strict confidentiality and accuracy when handling sensitive client information.
- Provide other administrative and office support as required.

Mandatory Qualifications – Please Read Before Applying

Applicants must meet ALL the following requirements:

- Exceptional attention to detail: Ability to identify errors, inconsistencies, missing information, and formatting issues without constant supervision.




- Strong typing skills: Ability to type accurately and efficiently, with excellent data-entry skills.
- Excellent Microsoft Word skills: Must be proficient in document formatting, tables, headers and footers, page layouts, editing, proofreading, and working with lengthy documents.
- Excellent Microsoft Excel skills: Must be comfortable creating and maintaining spreadsheets, sorting and filtering data, and using common formulas.
- Strong English communication: Excellent written and spoken English, including grammar, spelling, professional email writing, and telephone communication.
- Administrative and reception skills: Must be professional, organized, courteous, and confident communicating with clients.
- Full-time availability: Must be legally authorized to work full-time in Canada and available for a regular Monday-to-Friday schedule.

Preferred Qualifications

- Previous experience as an Administrative Assistant, Office Administrator, Receptionist, or Legal Administrative Assistant.
- Experience in a professional office, law firm, or immigration consultancy.
- Familiarity with Canadian immigration forms and application procedures.
- French language proficiency is an asset but is not required.
- Canadian citizenship or permanent resident status is preferred. Applicants with valid work permits are also welcome to apply and must indicate their work authorization expiry date.

Important Information for Applicants

This position requires full-time availability during regular office hours. Applicants whose study schedules or work authorization restrictions prevent them from working full-time will not be suitable for this role.





Shortlisted candidates will be required to complete a practical skills assessment covering Microsoft Word, Excel, typing accuracy, proofreading, and written English.

How to Apply

Please submit your resume and a brief cover letter through this job posting.

In your application, please include:

- Your relevant administrative experience.
- Your proficiency with Microsoft Word and Excel.
- Your typing speed in words per minute, if known.
- Your current authorization to work in Canada and, if applicable, your work permit expiry date.
- Your availability to work full-time, Monday to Friday.

Only shortlisted applicants will be contacted. Applications and inquiries will be accepted through the recruitment platform only. No telephone inquiries, please.

- Please answer these mandatory questions in your cover letter:

1. Are you legally authorized to work full-time in Canada, Monday to Friday?

Yes, without restrictions affecting this schedule / No

2. What is your current work authorization in Canada?

Canadian citizen / Permanent resident / Valid work permit

3. If you hold a work permit, what is its expiry date (YYYY-MM-DD)?

Short answer

4. What is your typing speed?

Below 40 WPM / 40–49 WPM / 50–59 WPM / 60+ WPM

5. How would you rate your Microsoft Word proficiency?

Advanced - complex formatting, tables, section breaks, Track Changes / Intermediate - routine documents and formatting / Basic

6. Which Excel functions can you use confidently?

Sorting/filtering, formulas, tables and data validation / Basic formulas and data entry / Basic data entry only

7. Are you comfortable proofreading lengthy documents for spelling, grammar, dates, names and inconsistencies?

Yes, independently / Yes, with guidance / No

8. Do you have experience handling reception duties, telephone calls, professional emails and client appointments?

Yes / Some experience / No

Pay: $22.00-$24.00 per hour

Expected hours: No less than 30.0 per week

Work Location: In person

📌 Administrative Assistant (Vancouver)
🏢 Immigration Firm
📍 Vancouver