Office Administrator-Bookkeeper

Location: Crowsnest Pass, Alberta
Job Type: Full-time - Flexible
Schedule: Monday–Friday
Industry: Industrial / Millwright Services

About the Role

We are seeking a reliable, organized, and detail-oriented Office Administrator / Bookkeeper to join our millwright services team. This position is responsible for providing day-to-day administrative and bookkeeping support while coordinating office operations, payroll, invoicing, job costing, employee documentation, and field-service requirements. This position is intended to work as part of the office team, duties will be shared/ divided.

The successful candidate will be comfortable working in a fast-paced industrial environment, managing multiple priorities, maintaining accurate records, and communicating effectively with employees, customers, suppliers, and management.

Key Responsibilities

Bookkeeping & Accounting

- Process accounts payable and accounts receivable
- Enter supplier invoices, customer invoices, expenses, and receipts
- Prepare and issue customer invoices
- Follow up on outstanding accounts receivable
- Process payments and maintain accurate financial records
- Reconcile bank and credit-card accounts
- Reconcile supplier statements
- Code expenses and invoices to the appropriate jobs
- Track GST and provide information for GST filings
- Assist with month-end and year-end accounting

Payroll & Employee Administration

- Collect, review, and process employee timesheets
- Verify regular hours, overtime, travel time, and job allocations
- Process biweekly payroll
- Maintain vacation and employee records
- Prepare payroll remittances and year-end documentation
- Assist with employee onboarding and offboarding




- Maintain confidential employee files and payroll information

Job Costing & Project Administration

- Create and maintain job project files
- Track labour, materials, equipment, travel, accommodations, and subcontractor costs
- Process customer purchase orders
- Assist with change orders and project documentation
- Assemble supporting documentation for customer invoicing

Field & Crew Support

- Coordinate travel, accommodations, flights, rental vehicles, and other employee logistics
- Maintain site access and customer documentation
- Ensure required employee certifications and safety documentation are current
- Coordinate required forms and paperwork for customer site access

Compliance & Records

- Maintain WCB-Alberta documentation and records
- Maintain insurance certificates and company documentation
- Benefits Program Administration
- Assist with employee safety and training records
- Assist with customer and contractor prequalification requirements
- Maintain organized electronic and paper filing systems

General Office Administration

- Answer phones and respond to general inquiries
- Monitor and respond to office emails
- Prepare correspondence, reports, and documents
- Order office supplies and manage general office needs
- Provide administrative support to management and field operations

Qualifications & Skills

- Previous experience in bookkeeping, office administration, or accounting




- Experience in construction, industrial, mechanical, millwright, or other trades-based businesses is considered an asset
- Strong understanding of accounts payable and accounts receivable
- Experience with payroll and timesheet processing
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Ability to manage multiple priorities and meet deadlines
- Proficient with Microsoft Office, particularly Excel and Outlook
- Experience with accounting/bookkeeping software such as QuickBooks, Sage, or similar systems
- Solid written and verbal communication skills
- Ability to maintain confidentiality
- Ability to work independently while also supporting a team
- Experience with job costing and project-based accounting is an asset
- Knowledge of Alberta payroll, WCB, and employment requirements is an asset

.Compensation & Benefits

- Competitive wage based on experience
- Full-time position – currently Monday–Friday, flexible for the right candidate
- Health Benefits package after 3 month probation
- Opportunities for growth and increased responsibility
- Casual Industrial Office Environment

Salary: $30 - $35 per hour

How to Apply

Please submit your resume. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $30.00-$35.00 per hour

Benefits:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care

Ability to commute/relocate:

- Crowsnest Pass, AB: reliably commute or plan to relocate before starting work (required)

Licence/Certification:

- Class 5 Driver's License (preferred)

Work Location: In person

📌 Office Administrator/Bookkeeper (Crowsnest Pass)
🏢 3 Flat Industries
📍 Crowsnest Pass