About HeavyAero Maintenance

HeavyAero Maintenance provides aircraft maintenance, repair and overhaul services. Our work depends on skilled people, strong teamwork and a commitment to safety, quality and operational excellence.

We are seeking an organized, proactive Human Resources Coordinator to support our employees, leaders and daily HR operations. This opportunity is well suited to someone who enjoys working in a hands-on environment, takes pride in accurate and timely work, and wants to develop a broader career in human resources.

Position Summary

The HR Coordinator supports the employee lifecycle, including recruitment, onboarding, employee records, payroll coordination, benefits administration and offboarding. Working closely with the HR Lead and operational leaders, this role helps ensure HR processes are consistent, responsive and well organized.

The position will initially focus on HR administration and coordination, with opportunities to take on more complex responsibilities as the successful candidate develops their knowledge, judgment and understanding of the business.

Key Responsibilities

Recruitment and onboarding

- Coordinate job postings, candidate communications, interview scheduling and reference checks.
- Support recruitment for technical, operational and administrative positions.
- Prepare offer letters and employment documentation using approved templates.
- Coordinate pre-employment requirements and track completion before employees begin work.
- Organize onboarding schedules, orientation materials and new-hire paperwork.
- Work with hiring managers and relevant departments to coordinate employee access, equipment and required training.
- Follow up with recent employees and managers to support a positive onboarding experience.

HR administration and employee records

- Maintain accurate, confidential employee files and HR system records.
- Prepare documentation for approved changes to compensation, position, reporting relationships and employment status.
- Track probationary review dates, employment agreement renewals and other important HR deadlines.
- Maintain HR trackers, forms, templates and administrative procedures.
- Support the preparation and distribution of employee communications.
- Respond to routine employee questions and refer sensitive or complex matters to the HR Lead.

Payroll, benefits and leave coordination





- Coordinate employee information and approved changes with payroll.
- Support the collection and verification of timesheets, attendance records and other payroll inputs.
- Assist with benefits enrolment, changes and employee inquiries.
- Maintain vacation, leave and absence records.
- Coordinate leave documentation and return-to-work administration under the direction of the HR Lead.
- Support documentation for layoffs, recalls and work-sharing arrangements, where applicable.

Employee support and performance processes

- Provide approachable, professional support to employees and managers.
- Coordinate performance review schedules and track completion.
- Support the administration of employee recognition and engagement activities.
- Assist with employee surveys, feedback collection and action-item tracking.
- Coordinate exit interviews and offboarding requirements.
- Maintain confidentiality and escalate employee concerns appropriately.

Training, reporting and process improvement

- Coordinate training registrations and maintain assigned training records in collaboration with operational and quality teams.
- Prepare routine HR reports covering recruitment, staffing, onboarding, leaves and other workforce activities.
- Support policy updates and track employee acknowledgements.
- Identify opportunities to improve HR processes, record accuracy and the employee experience.
- Assist with HR projects and other related responsibilities as assigned.

Qualifications and Experience

- Post-secondary education in human resources, business administration or a related discipline, or an equivalent combination of education and relevant experience.
- Approximately one to three years of experience in HR administration, recruitment coordination or a related administrative role.
- Strong organizational skills and the ability to manage multiple priorities and deadlines.
- Excellent attention to detail,



particularly when maintaining records and preparing documentation.
- Clear written and verbal communication skills.
- Sound judgment and discretion when handling confidential or sensitive information.
- Proficiency with Microsoft Office, particularly Word, Excel and Outlook.
- Experience with HR information systems, payroll platforms or applicant tracking systems is an asset.
- Experience in aviation, maintenance, manufacturing or another operational environment is an asset.
- Familiarity with federally regulated workplaces is an asset.
- Interest in pursuing or working toward a CPHR designation is an asset.

What Success Looks Like

- Employee records and HR trackers are accurate and current.
- Recruitment and onboarding activities are coordinated efficiently.
- Payroll and benefits information is submitted accurately and on time.
- Employees receive timely responses and appropriate guidance.
- Managers have reliable support with routine HR processes.
- Sensitive issues are identified and escalated promptly.
- HR processes become more consistent and efficient.

Growth and Development

This role offers the opportunity to build a strong foundation in HR while gaining exposure to the needs of an aviation maintenance business.

As capability and business needs evolve, responsibilities may expand to include greater ownership of recruitment, policy development, employee engagement, workforce reporting, performance management support and routine employee relations matters.

Progression toward an HR Generalist or a more senior HR position may be considered based on demonstrated performance, readiness and organizational requirements. Development will be supported through practical experience, coaching and progressively broader responsibilities.

Working Environment

This position works closely with office and operational teams in an aircraft maintenance environment. On-site presence and occasional travel between HeavyAero locations may be required, depending on the position’s assigned location and business needs.

Equal Opportunity

HeavyAero Maintenance welcomes applications from qualified candidates with diverse backgrounds and experiences. Accommodations are available upon request throughout the recruitment process.

Pay: $20.00-$22.00 per hour

Benefits:

- Paid time off
- RRSP match

Work Location: In person

📌 Human Resources Coordinator (Calgary)
🏢 HeavyAero Maintenance Centre
📍 Calgary