The purpose of this position is to provide strategic and operational Human Resources and Health & Safety services to the company. To be a valuable member of the management team to our company with our mission statement which advocates Integrated Complex Care Homes Inc shall strive to be "An anchorage where healing, dignity and independence of people living with complex needs is promoted by compassionate hands".

Position Summary:

The Finance & Administration Manager is responsible for overseeing the financial health and administrative operations of Integrated Complex Care Homes (ICCH). This role ensures compliance with Alberta regulations, supports informed decision-making, and maintains efficient and consistent administrative systems across multiple care home locations. The position requires a high level of accountability, attention to detail, and the ability to manage priorities in a dynamic care environment.

The Finance & Administration Manager position is based in Airdrie; however, regular travel to out-of-town locations, including Fort McMurray, is required. The incumbent is expected to travel during the first week of each month to support organizational operational needs, including on-site reviews, petty cash review and administrative oversight across ICCH locations.

Key Responsibilities

Financial Management

- Oversee all financial operations, including budgeting, forecasting, and financial reporting.
- Be responsible for bi-weekly payroll processing for the payment/ remittance of salaries and employee benefits of staff through the organisation approved remitting platform.
- Prepare and present monthly, quarterly, and annual petty cash and financial reports for each location.
- Monitor cash flow and expenditures to support financial stability across all sites.
- Ensure compliance with Alberta reporting requirements and other obligations.
- Maintain, archive, and reconcile all financial records and reports.
- Coordinate audits and act as the primary liaison with external auditors, accountants, and regulatory authorities.
- Develop, implement, and monitor financial policies, procedures, and internal controls.

Administrative Oversight

- Function as the primary office administrator and manage the reception at the corporate administrative office in Airdrie.
- Provide supervision and support to administrative staff across ICCH locations.
- Ensure efficient office operations, including accurate record-keeping and documentation systems.
- Oversee procurement processes and ensure appropriate use of organizational resources.
- Maintain compliance with internal policies, Alberta Employment Standards, and other applicable regulations.




- Support HR-related administrative functions such as timesheet management, timekeeping, and documentation as required.

Strategic & Operational Support

- Provide financial analysis and recommendations to support organizational planning and growth.
- Assist leadership with program expansion and operational improvements.
- Develop, monitor, and report on key performance indicators (KPIs) related to financial and administrative functions.
- Support the implementation and optimization of financial systems and operational platforms.

Compliance & Risk Management

- Ensure adherence to all applicable provincial legislation and audit requirements.
- Identify financial and operational risks and implement appropriate mitigation strategies.
- Maintain strict confidentiality and integrity of all financial and organizational information.

Additional Responsibilities

- Maintain primary responsibility for the accurate archiving of all ICCH records, reports and documentation.
- Conduct regular facility checks in collaboration with Team Leads or staff and ensure corrective actions are implemented as needed.
- Coordinate and manage client-related appointments, ensuring timely communication with appropriate stakeholders.
- Oversee administrative services such as telecommunications systems, phone systems, and security camera systems, including invoice review and cost analysis to support financial efficiency.
- Ensure all daily activities align with ICCH policies, as well as municipal, provincial, and regulatory requirements.
- Build and maintain positive working relationships with staff, team leads, management, and community partners.
- Adhere to the organization’s Code of Conduct, ensuring all duties are performed accurately, professionally, and efficiently.
- Additional duties may be assigned as required to support organizational priorities.
- Travel is required during the first week of each month, including visits to out-of-town facilities, primarily to review petty cash for all homes and conduct facility checks to support operations across all ICCH locations.

Qualification & Requirement

- Diploma or bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
- Minimum of 3 years of relevant experience in finance, accounting, bookkeeping, HR, or administrative management.




- Experience managing petty cash, preparing financial reports, reconciling accounts, reviewing invoices, maintaining accurate financial records, recruitment and other HR process.
- Strong knowledge of financial documentation, record management, filing, and archiving procedures.
- Experience monitoring expenditures, reviewing operational costs, and identifying opportunities for cost savings.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Experience using payroll systems, or financial management platforms is an asset.
- Knowledge of payroll administration, employee timekeeping, and related administrative processes is preferred.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
- Demonstrated ability to maintain confidentiality when handling financial, employee, and client-related information.
- Strong written and verbal communication skills, with the ability to communicate professionally with management, staff, vendors, third party agencies, and external stakeholders.
- Ability to conduct facility checks, identify administrative or operational concerns, and follow up on corrective actions.
- Ability to review telecommunications, security camera, and other service-related invoices and recommend cost-effective solutions.
- Ability to work independently while collaborating effectively with leadership and staff across multiple locations.
- Willingness and ability to travel to ICCH facilities, including out-of-town locations, as required.
- Valid Class 5 driver’s licence and access to reliable transportation, if required for travel between facilities.
- Ability to work flexible hours when necessary to meet operational requirements.
- Experience of developing Health and Safety standards.
- Current Emergency First Aid and CPR Certification.
- Crisis Prevention Intervention (CPI) training preferred.
- Valid Class 5 Drivers license and a clean Drivers abstract.
- RCMP Criminal Record Check with Vulnerable and Intervention Record Check.

Working Conditions

- This position is primarily office-based, with regular travel to ICCH program locations across Alberta.
- Flexibility in working hours may be required to meet operational needs.

Job Type: Full time

Pay: $60,000.00-$65,000.00 per year

Benefits:

- Dental care
- Flexible schedule
- Life insurance
- Paid time off
- Vision care

Application question(s):

- Do you have Class 5 Full driving license and vehicle under your ownership?

Education:

- Bachelor's Degree (required)

Location:

- Airdrie, AB (required)

Work Location: In person

📌 Finance & Admin Manager (Airdrie)
🏢 Integrated Complex Care Homes
📍 Airdrie