Payroll and Accounting Coordinator

Department: Finance
Reports To: Controller
Employment Type: Full-Time

Position Summary

The Payroll and Accounting Coordinator is responsible for processing payroll accurately and on time while supporting general accounting operations. This role ensures compliance with federal, state, and local regulations and maintains accurate financial records. The ideal candidate is detail-oriented, organized, and able to handle confidential information with integrity.

Key Responsibilities

Payroll Administration

- Process biweekly/semimonthly payroll for all employees ( CDN and USD payroll)
- Maintain payroll records, including earnings, deductions, and tax withholdings
- Ensure compliance with federal, state, and local payroll regulations
- Administer employee benefits deductions (health insurance, retirement, etc.)
- Reconcile payroll reports and resolve discrepancies
- Prepare and file payroll tax reports and year-end forms (e.g., W-2s, 1099s)
- Respond to employee payroll inquiries

Accounting Support

- Assist with accounts payable and accounts receivable functions
- Prepare journal entries and maintain general ledger accounts
- Perform monthly bank and account reconciliations
- Support month-end and year-end closing processes




- Maintain financial records and documentation in compliance with company policies
- Assist with audits and financial reporting
- Assist with cost analysis

Qualifications

Education:

- Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Experience:

- 2+ years of payroll and/or accounting experience
- Experience with payroll software and accounting systems

Skills & Competencies:

- Robust knowledge of payroll regulations and accounting principles
- Proficiency in Microsoft Excel and accounting software
- Excellent attention to detail and accuracy
- Strong organizational and time management skills
- Ability to maintain confidentiality
- Effective communication and problem-solving skills

Preferred Qualifications

- Certified Payroll Professional (CPP) designation
- Experience with multi-state payroll processing
- Familiarity with HRIS systems

Salary

,Starting salary $70 ,000 to $ 75,000 based on experience

Pay: $70,000.00-$75,000.00 per year

Benefits:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Vision care

Experience:

- payroll: 1 year (required)

Language:

- French (required)
- English (required)

Work Location: In person

📌 Payroll and Accounting Co-ordinatorTechnician (Montreal)
🏢 Calko Group
📍 Montreal