Company Overview

Macon Industries is a leading manufacturer specializing in hard rock exploration and gold mining equipment in Canada. We are dedicated to delivering high-quality, custom-fabricated equipment on time, supported by a world-class team committed to continuous improvement and dependable service.

Job Summary

We are seeking an energetic and detail-oriented Payroll & Accounts Payable Coordinator to join our dynamic finance team. The Payroll & Accounts Payable Coordinator is responsible for the accurate and timely administration of payroll and accounts payable functions while supporting employee record management, HR administration, and accounting activities. This position serves as a key liaison between employees, managers, Finance, and Human Resources, ensuring payroll accuracy, regulatory compliance, and efficient processing of supplier invoices and payments. The Payroll & Accounts Payable Coordinator maintains confidential records, prepares reports and reconciliations, and provides support for payroll, accounting, and administrative processes.

Duties

Payroll and Benefits

- Process accurate bi-weekly payroll for hourly and salaried employees
- Maintain employee payroll information, including new hires, terminations, compensation and banking changes
- Process Records of Employment (ROEs), salary adjustments, retroactive payments and other payroll changes
- Assist with payroll reconciliations and investigate discrepancies
- Support year-end payroll activities, including T4s and related filing

Accounts Payable

- Process and enter supplier invooices and supporting documentation
- Review invoices for completeness and appropriate approval
- Assist with payment processing and vendor account reconcilliations

Employee Records & Human Resource Administration

- Maintain accurate AP records and follow up on outstanding documentation
- Assist with month-end AP activities and reconciliations




- Maintain accurate and up-to-date employee records
- Track attendance, vacation, sick time, and other leave balances
- Assist Human Resources with employee onboarding and offboarding
- Respond to routine employee inquiries related to payroll and benefits

Accounting & Reporting Support

- Prepare payroll and AP journal entries and supporting schedules
- Assist with account reconciliations and follow up on discrepancies
- Prepare routine payroll, AP and other accounting reports

Compliance

- Assist with payroll-related compliance and reporting requirements, including WorkSafeBC and EHT
- Maintain payroll and accounts payable records and supporting documentation.

Qualifications

- 2+ year of relevant experience in payroll, accounting, accounts payable, or a combination of these areas
- Practical knowledge of Canadian payroll requirements
- Experience with accounting and payroll systems (e.g., QuickBooks Online, ADP, and/or Ceridian) is an asset
- Proficiency in Microsoft Excel and Office applications
- Strong attention to detail, accuracy, and organizational skills
- Robust communication and interpersonal skills
- Ability to handle confidential payroll and employee information with discretion
- Willingness to learn and take on additional accounting and payroll responsibilities

Join us at Macon Industries where your expertise will help power our growth! We value motivated individuals who thrive in a quick-paced environment and are eager to contribute their skills toward building reliable solutions for the mining industry.

Pay: $60,000.00-$70,000.00 per year

Benefits:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Ability to commute/relocate:

- Parksville, BC: reliably commute or plan to relocate before starting work (preferred)

Experience:

- Payroll: 1 year (preferred)

Language:

- English (preferred)

Location:

- Parksville, BC (preferred)

Work Location: In person

📌 Payroll & Accounts Payable Coordinator (Parksville)
🏢 Macon Fabrication Inc. (a division of the Macon Group Of Companies)
📍 Parksville