Office Coordinator

Job Summary

We are seeking an Office Coordinator to support daily administrative and office operations. This role is responsible for coordinating front desk activities, maintaining office records, supporting vendor and supply management, and assisting with selected human resources and financial administration tasks.

The Office Coordinator will work with employees, vendors, clients, and other stakeholders to support organized and efficient office operations.

Duties and Responsibilities

- Coordinate front desk operations, including greeting visitors, answering and routing calls, and managing multi-line phone systems.
- Perform clerical and administrative tasks such as filing, data entry, record keeping, and document organization.
- Coordinate office supplies, services, vendor communications, invoices, and billing activities.
- Use QuickBooks or similar accounting software to support bookkeeping, expense tracking, and related administrative tasks.
- Assist with employee onboarding, personnel record maintenance, payroll-related administrative tasks, and other assigned HR support activities.
- Assist with bookkeeping, budget tracking, expense reporting, and maintaining financial records.
- Coordinate employee training sessions and administrative support for development programs.
- Maintain office supply inventory and coordinate replenishment as needed.
- Organize office records, filing systems, and workspace resources.
- Assist with monitoring office expenses and maintaining related documentation.
- Communicate with employees, vendors, clients, and service providers regarding routine administrative matters.




- Maintain accurate records and follow established office procedures and confidentiality requirements.

Qualifications and Experience

- Previous supervisory or coordination experience in an office, administrative, or related environment.
- Experience with QuickBooks or comparable accounting software.
- Experience with clerical duties, administrative support, and front desk operations.
- Strong written and verbal communication skills.
- Strong organizational and time-management skills with the ability to manage multiple administrative tasks.
- Experience coordinating vendors, office services, supplies, budgets, or expenses.
- Familiarity with multi-line phone systems, filing procedures, and document management.
- Familiarity with basic HR administrative processes, including employee onboarding, personnel records, or training coordination.
- Basic understanding of bookkeeping, expense reporting, and payroll-related administrative processes.
- Ability to maintain accurate records and handle confidential information appropriately.

Position Summary

The Office Coordinator supports the day-to-day administrative functions of the office, including front desk operations, record keeping, vendor coordination, office supplies, financial administration, and selected HR support activities. The position works across multiple administrative areas to help maintain consistent office procedures and accurate documentation.

Pay: $19.43-$33.41 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

- Dental care
- Flexible schedule
- In office parking

Work Location: In person

📌 Office Coordinator (Mississauga)
🏢 Jinnah Archive
📍 Mississauga