Status: Existing Vacancy

Location: Ottawa, Ontario

About Us:

We are an established and growing law firm with a broad-based practice serving individuals, businesses, and organizations. We care deeply about providing thoughtful, practical legal service, and we have created an inclusive, collaborative workplace where people are supported, valued, and encouraged to do their best work.

For more than 35 years, we have built lasting client relationships through compassionate, intelligent advice and a strong commitment to integrity. We bring that same care to our team and to the communities we serve, and we look forward to welcoming someone who shares those values.

The Role:

We are excited to welcome a Law Clerk with five +years of experience in business and commercial law to our Ottawa-based legal team. In this role, you will join a friendly, collaborative, and client-focused group that values your contribution. With solid administrative and professional supports in place, you will have the resources you need to thrive and make a meaningful impact.

KEY RESPONSIBILITIES

As a valued member of our growing practice, you will take on a varied and engaging range of responsibilities, including:

- Minute Book administration, including preparation of Minute Book review reports and rectifications, updating registers and ledgers, and maintaining and updating records with Ontario Ministry, Companies Branch and Corporations Canada;
- Frequently communicate with clients, lawyers, and other professionals;
- Prepare the requisite documents for incorporations, amendments, amalgamations, dissolutions, corporate reorganizations, extra-provincial registrations, notifications of new business, and Ontario business name registrations and withdrawals;
- Assist on share or asset sale and purchase transactions, including the preparation of closing agendas and documents and assisting with completion and closing transactions;
- General file administration;
- File, diarize deadlines, and maintain a solid reminder system;
- Open and close client files, prepare reports to clients, and organize closing documents;




- Prepare various accounting documents, including but not limited to, client accounts;
- Assist with debt and equity finance transactions;
- Conduct corporate searches (PPSA, Writs of Execution, Bankruptcy, Bank Act and Litigation) and prepare reports to clients;
- Prepare and file annual returns;
- Obtain certificates of compliance/status;
- Conduct preliminary name and NUANS searches and prepare draft communication with Corporations Canada when corporate name is denied;
- Docket time on substantive corporate matters, prepare accounts, and assist with accounts receivable; and
- Any other duties, as assigned.

REQUIREMENTS

Knowledge & Skills

- Solid knowledge of legal procedures and statutes, including Ontario and Canada Business Corporations Acts;
- Ability to work in a fast-paced environment, both as a team and as an individual;
- Ability to multi-task and flexibility in working with changing priorities;
- Experience using Athennian, OnCorp and M365;
- Professional, tactful, and highly dependable;
- Exceptional attention to detail, including the ability to proofread and format documents;
- Superb time management and organizational skills;
- Excellent oral and written communication skills; and
- Ability to work collaboratively in a workplace with dignity and respect.

Education & Work Experience

- Five (5) + years of experience as a corporate/commercial law clerk
- Minimum of a law clerk diploma or equivalent combination of work experience and education

Other

- Must be able to work in the office (some remote work is possible, based on Firm needs)
- Being tech-savvy a would be a bonus!

Expected Compensation

For a candidate with five years of experience, we expect to offer a salary of $65,000.00,



depending on the nature of that experience. Your actual salary will reflect your experience and qualifications.

We are pleased to offer health benefits, along with the opportunity to join our retirement plan after your first three months of employment.

Artificial Intelligence

We do not use Artificial Intelligence to screen, assess, or select applicants.

Applications & Accommodations

We want every candidate to feel welcome and supported throughout our recruitment process. We are committed to an inclusive, barrier-free experience and provide reasonable accommodations during the selection process and in the workplace. If an accommodation, accessible materials, or additional support would help you participate fully, please let us know when you apply. We will treat your request with care and confidentiality.

Commitment to Inclusion

We believe people do their best work when they feel respected, included, and appreciated. We are committed to a positive workplace where everyone is treated with dignity and has the opportunity to contribute and grow. Our employment decisions, including hiring, promotion, and rewards, are based on merit, qualifications, ability, and performance, and we warmly welcome applications from all qualified candidates.

We appreciate the time and care you put into your application. As this is a confidential search, we will share our identity with candidates selected to move forward in the recruitment process. We look forward to learning more about you and will contact candidates being considered for the position.

Pay: From $65,000.00 per year

Benefits:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Education:

- DCS / DEC (preferred)

Experience:

- corporate law clerk: 5 years (required)

Work Location: In person

📌 Corporate Law Clerk (Ottawa)
🏢 Recognized
📍 Ottawa