A confidential employer is seeking an experienced, detail-oriented U.S. Payroll Administrator based in Canada. This remote role is primarily responsible for the accurate and timely administration of U.S. payroll, with secondary support for Canadian payroll administration and compliance. Working closely with Finance, Human Resources, employees, and external service providers, the successful candidate will ensure payroll activities are completed accurately, confidentially, and in accordance with applicable U.S. and Canadian requirements. This opportunity is well suited to a payroll professional who thrives in a fast-paced setting and enjoys improving processes across multiple jurisdictions. This opportunity is open to qualified candidates residing in British Columbia or Alberta, Canada.

Key Responsibilities

- Administers end-to-end U.S. payroll cycles for hourly and salaried employees, ensuring employee data, hours, earnings, deductions, taxable benefits, paid time off, leaves, and adjustments are accurate and submitted on time.
- Administer U.S. payroll in compliance with federal, state, and local tax withholding, wage and hour, overtime, garnishment, and wage-assignment requirements.
- Reconcile payroll results and related general ledger balances, including earnings, deductions, tax withholdings, and liabilities; investigate and resolve discrepancies promptly.
- Support payroll tax filings, quarterly reporting, annual reconciliations, year-end activities, and audit-ready documentation.
- Prepare workers’ compensation payroll reporting, reconciliations, audits, and supporting documentation.




- Process payroll setup and changes for new hires, compensation updates, banking changes, transfers, terminations, and final pay.
- Provide secondary support for Canadian payroll, including CPP, EI, and income tax remittances, Records of Employment, T4/T4A preparation, and year-end activities.
- Maintain accurate employee and payroll records across payroll and HRIS systems and contribute to payroll process and system improvements.
- Serve as a trusted point of contact for payroll inquiries from employees, managers, Human Resources, and Finance, communicating deadlines and requirements clearly.
- Monitor legislative changes, identify compliance risks, and recommend improvements to payroll controls, documentation, reporting, and processes.

Qualifications

- Post-secondary education in payroll administration, accounting, finance, human resources, business administration, or a related field. Comparable experience will be accepted.
- At least three years of payroll administration experience, including responsibility for multi-state U.S. payroll.
- Proven experience using Gusto to process U.S. payroll in a multi-state environment is strongly preferred.
- Strong knowledge of U.S. payroll requirements, including federal and state tax withholding, FLSA overtime,



wage and hour compliance, payroll tax reporting, garnishments, and workers’ compensation reporting.
- Experience with administration of 401K compliance is required.
- Knowledge of transportation-specific hours-of-service requirements, overtime rules, and related payroll considerations.
- Working knowledge of Canadian payroll requirements, including CPP, EI, income tax remittances, Records of Employment, T4/T4A preparation, and provincial employment standards.
- Experience processing payroll for hourly and salaried employees and administering onboarding, employee changes, terminations, and final pay.
- Strong analytical, reconciliation, and problem-solving skills, with exceptional attention to detail and accuracy.
- Excellent organizational, time-management, communication, and interpersonal skills.
- Demonstrated discretion, sound judgment, and commitment to protecting confidential payroll and employee information.

Preferred Assets

- Payroll Compliance Professional (PCP) designation, Payroll Compliance Practitioner certification, or progress toward certification.
- Experience supporting payroll across multiple Canadian provinces and U.S. states
- Experience in transportation, logistics, aviation, transit, tourism, travel, hospitality, or a related multi-location industry.

Compensation & Benefits

The employer offers a competitive compensation and benefits package; generous PTO and sick time and RRSP matching program.Compensation will reflect the successful candidate’s experience and qualifications.

Work Location: Remote

📌 Canadian-Based U.S. Payroll Coordinator (Alberta)
🏢 Recognized
📍 Alberta