Bookkeeper – Permanent, Full-Time

Employer: Oakdale Child and Family Service Inc.
Business Address: 276 Chisholm Ave, East York ON, M4C 4W5
Work Location: 276 Chisholm Ave, East York ON, M4C 4W5
Job Title: Bookkeeper/Office Manager
Employment Type: Permanent, Full-Time
Work Arrangement: On-site
Hours of Work: 35 hours per week
Wage: $37.00 per hour
Language of Work: English
Number of Vacancies: 1
Benefits: Comprehensive Health and Dental Perks.

About Oakdale Child and Family Service Inc.

Oakdale Child and Family Service Inc. provides residential care and support services to children, youth and adults across multiple locations in Ontario. Our organization operates within a publicly funded and regulated service environment, including programs funded and overseen by the Ministry of Children, Community and Social Services (MCCSS).

We are seeking an organized, detail-oriented Bookkeeper to support the financial operations of our organization. The successful candidate will be responsible for maintaining accurate financial records, processing financial transactions, completing reconciliations, supporting financial reporting and assisting with financial administration across multiple residential programs.

The position requires strong bookkeeping knowledge, proficiency with computerized accounting systems and the ability to manage financial information accurately and independently.

Key Responsibilities

Accounts Payable and Accounts Receivable

- Process, verify and record supplier invoices, payments, receipts and accounts receivable.
- Prepare invoices and reconcile payments received from children's aid societies, government-funded agencies and other funding organizations.
- Monitor outstanding receivables, follow up on overdue accounts and resolve billing discrepancies.
- Maintain accurate and organized accounts payable and receivable records.
- Ensure financial transactions are recorded accurately and supported by appropriate documentation.

Banking and Financial Reconciliations

- Perform regular reconciliations of bank accounts, corporate credit cards and other financial accounts.
- Record and reconcile petty cash, corporate Visa transactions and program expenditures.
- Investigate and resolve discrepancies between bank statements,



accounting records and supporting documentation.
- Process electronic payments and direct deposits using online banking platforms.
- Monitor financial transactions and maintain accurate banking records.

General Ledger and Financial Records

- Maintain accurate general ledger accounts and supporting financial records.
- Prepare and post journal entries, adjusting entries and account corrections.
- Review transaction coding and ensure expenditures are allocated to the appropriate programs and accounts.
- Assist with month-end and year-end financial closing procedures.
- Prepare financial schedules, reconciliations and supporting documentation for external accountants and financial reviews.
- Maintain organized financial records in accordance with organizational procedures.

Budgeting and Financial Reporting

- Assist with preparing, maintaining and monitoring organizational, program-specific and individual client budgets.
- Track expenditures against approved funding allocations and established budgets.
- Prepare financial summaries, expense reports and reconciliations for management.
- Maintain accurate records of program-specific and client-specific financial transactions.
- Assist with financial reporting requirements for government-funded programs and other funding agencies.
- Identify and communicate discrepancies in expenditures, budgets and financial records.

Accounting Systems and Financial Administration

- Maintain and reconcile financial transactions using Sage Intacct or comparable computerized accounting and Enterprise Resource Planning (ERP) systems.
- Enter, review and organize financial information within electronic accounting platforms.
- Support improvements to financial recordkeeping and the transition from paper-based to digital accounting processes.
- Coordinate with management, program staff, funding agencies and external accountants regarding financial documentation and discrepancies.




- Assist with maintaining accurate financial records across multiple programs, departments and cost centres.
- Maintain confidentiality of organizational, employee and client financial information.

Qualifications and Experience

Education

- Completion of a college diploma or certificate in accounting, bookkeeping, business administration or a related field, or equivalent relevant experience.

Experience

- Minimum of two years of bookkeeping or related accounting experience.
- Experience with accounts payable, accounts receivable, bank reconciliations, general ledger entries and financial reporting.
- Experience maintaining accurate financial records using computerized accounting software.
- Experience with Sage Intacct or comparable ERP or financial management software.
- Proficiency in Microsoft Excel and standard office applications.

Skills and Abilities

- Strong understanding of bookkeeping principles and financial recordkeeping practices.
- Excellent organizational skills and attention to detail.
- Ability to independently manage financial transactions, reconciliations and competing deadlines.
- Strong analytical and problem-solving skills.
- Effective written and verbal communication skills.
- Ability to work collaboratively with management, program staff and external organizations.
- Ability to maintain confidentiality when handling sensitive financial information.

Preferred Assets

- Familiarity with payroll and ERP systems.
- Experience maintaining financial records across multiple programs, departments or cost centres.
- Experience with working with external partners.

How to Apply

Interested applicants are invited to submit their resume and cover letter outlining their qualifications and relevant bookkeeping experience.

Email: [email protected]
Employer: Oakdale Child and Family Service Inc.

Oakdale Child and Family Service Inc. welcomes applications from qualified candidates who are legally entitled to work in Canada.

Job Type: Full-time

Pay: $34.00-$37.00 per hour

Expected hours: 35.0 per week

Benefits:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Education:

- Bachelor's Degree (preferred)

Work Location: In person

📌 Bookkeeper/Office Manager (East York)
🏢 Oakdale Child and Family Service
📍 East York