Position Overview

Our client is seeking a detail-oriented and personable AP/AR/Payroll Administrative Assistant to join their team. This is a multifaceted role responsible for supporting accounts payable, accounts receivable, payroll administration, reporting, and general office operations. The ideal candidate is organized, analytical, comfortable working with numbers, and possesses solid customer service and communication skills. Experience with accounting processes is preferred, but candidates with strong administrative and computer skills who are eager to learn are encouraged to apply.

Key Responsibilities
Accounts Payable

- Match invoices with packing slips and supporting documentation.
- Code and prepare invoices for approval and payment.
- Track annual expenditures and maintain accurate records.
- Respond to vendor inquiries regarding payments.
- Enter purchase requisitions into the purchasing system.
- Assist with new vendor setup and vendor account updates.

Accounts Receivable

- Review and follow up on overdue accounts.
- Perform collection calls and payment follow-ups.
- Reconcile customer accounts and investigate discrepancies.
- Assist customers with account inquiries and invoice requests.
- Set up new customer accounts.
- Process credit card and cash payments.
- Coordinate bi-weekly cheque shipments to the lockbox facility.

Payroll & Accounting Support

- Process hourly payroll through Dayforce.
- Manage employee benefit and Sun Life contribution submissions.
- Prepare and enter journal entries into SAP.
- Assist with month-end activities and GL account reconciliations.
- Generate reports and maintain accounting records.
- Support annual payroll reporting requirements, including T4 preparation.

Administrative Duties

- Manage petty cash and employee records.
- Prepare claims, reports, letters,



and tracking documents.
- Maintain customer and employee files.
- Assist with reception duties, answering phones, filing, and invoicing as needed.
- Prepare courier shipments and driver expense reports.
- Participate in cross-training and special projects as assigned.

Qualifications

- Previous experience in Accounts Payable, Accounts Receivable, Payroll, or Administrative support is preferred.
- Strong proficiency with Microsoft Office 365, particularly Excel, Outlook, and Teams.
- Excellent written and verbal communication skills.
- High attention to detail and strong organizational abilities.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Experience with SAP, Dayforce, or similar ERP/payroll systems is considered an asset.
- Professional, dependable, and customer-service oriented.

What We're Looking For

- Positive attitude and willingness to learn.
- Strong problem-solving and analytical skills.
- Ability to work independently and as part of a team.
- Excellent time management and follow-through.
- Someone seeking a long-term opportunity with a stable and supportive team setting.

Apply today to join a dynamic team where your accounting, payroll, and administrative skills will contribute to the success of the organization.

Pay: $23.00 per hour

Expected hours: 40.0 per week

Benefits:

- On-site parking

Application question(s):

- How much experience do you previously have with Accounts Payable, Accounts Receivable, Payroll, or Administrative support?
- Are you familiar with SAP, Dayforce, or similar ERP/payroll systems?
- Are you okay with the hourly wage?
- This role is a full-time ongoing contract with a current client, they are seeking someone to stay long-term. Are you comfortable with a long-term contract?

Location:

- Calgary, AB (required)

Work Location: In person

📌 AP/AR/Payroll/Administrative Assistant (Calgary)
🏢 Express Employment Professionals | Calgary South
📍 Calgary