About the Role

RAZ Design Inc. is looking for a detail-oriented Accounts Receivable Clerk to join our Finance team. In this role, you will manage the full-cycle accounts receivable process — from creating and issuing customer invoices through cash application, collections, and account reconciliation — while supporting month-end close and coordinating export documentation for our US and international shipments. This is a great opportunity for an organized, self-motivated accounting skilled who thrives on accuracy and cross-functional collaboration. The role is contract for 6 months to start with an opportunity for permanent placement.

Key Responsibilities

- Create and issue customer invoices in SAP, applying the correct payment terms based on shipment type and shipping terms (Air/Ocean).
- Validate billing against order, delivery, and shipment data; resolve or escalate discrepancies as needed.
- Process customer payments (cheque and electronic), apply remittances, and manage credit memos and discrepancies.
- Prepare and analyze A/R aging reports in CAD and USD; support bad debt assessment and reporting.
- Review customer Statements of Account and make credit-based decisions to release or hold orders in SAP.
- Conduct collections follow-up and communicate with customers regarding overdue balances.
- Prepare and send monthly customer statements.
- Perform account reconciliations (customer accounts, credit cards, shipped goods) and resolve variances, including following up on missing documentation at month-end.
- Post and review transactions in SAP, ensuring alignment between sub-ledgers and GL accounts.




- Assist the Senior Accountant and VP Finance with month-end and year-end closing processes.
- Conduct the annual US FedEx shipping cost analysis and update rate structures in SAP.
- Coordinate US and international shipments (Air, LCL, LTL, FCL, tradeshows) and liaise with freight forwarders to resolve issues and ensure timely delivery.
- Prepare and verify export documentation, including proforma invoices, packing slips, AWBs, manifests, CERs, and TIB entries, and track TIB entries throughout the year.
- Track Return Authorization crossings and provide required documentation weekly.
- Support compliance documentation and internal procedures (e.g., Vendor Sign-Up Forms, RA Log updates).
- Support user acceptance testing for system projects (e.g., Authorize.net, ShipStation).
- Participate in daily KPI/operations meetings and collaborate with Customer Service, Logistics, and Finance teams.
- Provide cross-functional backup support for Accounts Payable tasks as required.

Qualifications & Competencies

- Minimum 2 years of experience in accounting or a related role; accounts receivable and collections experience preferred.
- Diploma in Accounting or a related discipline.
- Excellent verbal and written communication skills.
- Highly self-motivated with a collaborative, team-oriented approach.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.
- Experience with ERP accounting systems; SAP Business 1 is an asset.
- Experience with export or shipping documentation is an asset.
- English proficiency is a must.

Pay: $54,000.00-$60,000.00 per year

Benefits:

- Casual dress
- On-site parking

Work Location: In person

📌 Accounts Receivable Clerk (North York)
🏢 Raz Design
📍 North York